Budget and Contract Analyst

Salary: $44.56 - $59.26 Hourly
Location : Madison, WI
Job Type: Full time (1.0FTE)
Job Number: 2025-00446
Department: Sheriff's Office
Opening Date: 12/12/2025
Closing Date: 12/29/2025 11:59 PM Central
FLSA: Non-Exempt
Bargaining Unit: 1871

Description

The Dane County Sheriff's Office in Madison, WI has a current vacancy for a full-time (1.0 FTE) Budget and Contract Analyst.

The Eligibility List created from this recruitment may be used to fill future vacancies over the next six (6) months.

Note to applicants - for the 2026 budget year, there is a 1% reduction in wages (already reflected above), an additional 21 holiday hours, and continued earning of longevity and merit steps.
Equity, Definition and Examples of Duties
COMMITMENT TO EQUITY & INCLUSION
As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality service is a shared goal. All employees must be able to demonstrate multicultural competence - the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women, racial and ethnic minorities, and persons with disabilities are especially encouraged to apply.
DEFINITION

Under general supervision of the Executive Services Captain, this position performs responsible professional work compiling and analyzing budget information for the Sheriff, the Chief Deputy, and the Division Captains, including compiling, developing, and analyzing issues impacting the development of the Sheriff's annual budget and providing support to Division Captains in the analysis involved with budgetary preparation. This position performs analytical, technical, and advisory functions related to the agency's budgetary process including developing, monitoring, control, and forecasting of expenditure and revenue trends for the operating and capital budget. This position also assists with strategic planning and acquisition of grant funding for local, state and federal funded projects including grant administration functions, preparing grant applications, statutory analysis for compliance with federal and state funding requirements and regulations, and reporting of grant fiscal transactions. Additionally, the position is responsible for initiating, negotiating, preparing, and the execution of contractual agreements including monitoring, reviewing, and routing of contracts, to ensure contractual agreements are fair and legally binding.

EXAMPLES OF DUTIES

Prepare historical and current data to identify budgetary trends. Review, analyze, and prepare requests for Capital Improvement Plans and Sheriff's Office operating and capital budget. Research and prepare statistical data. Develop budget presentation material. Assist Division Captains in the preparation of their budget requests. Provide analysis of budget variances throughout the year to the Sheriff, Chief Deputy and Division Captains. Review proposed county, state and federal legislation and budgets for impacts on the Sheriff's Office. Conduct financial forecasts statistical analyses, financial reporting, and program and policy analyses. Monitor Sheriff's Office purchasing, accounts payable, cost accounting, expenditures, and revenue activities. Participate in development of contract language. Research and analyze responses to proposals, bids, and quotations. Facilitate and provide contractual guidance to Sheriff's Office personnel. Monitor and assure vendor compliance with contractual requirements. Oversee the bid process and contract administration for delivery of service and goods. Create, track, review and submit contract documentation. Identify grant funding opportunities and assists with writing grant applications. Prepare and monitor implementation of grants and year-end reporting and auditing and maintains documentation. Draft and submit resolutions to County Board. Research and provide guidance on legislative actions.
Education, Experience and Special Requirements
Education, Training and Experience:

Any combination of education, training and experience equivalent to a Bachelor's Degree in business administration, accounting, finance, economics, public administration, contract compliance and monitoring or related field and four (4) years professional level budget analysis or accounting and contract compliance experience.
Special Requirements:

Must have a valid driver's license, or access to reliable personal transportation, or equivalent. Availability to work as required occasionally during nights, weekends, and during special events. Also refer to the "Physical and Environmental Work Requirements" section below.
Background Check Statement: Some positions may require a criminal background check which can include fingerprinting due to the nature of the job's responsibilities. Wisconsin's Fair Employment Law, s. 111.31 - 111.395, Wis. Stats., prohibits discrimination because of an arrest or conviction record. However, Dane County may disqualify an applicant if the position's responsibilities are substantially related to the applicant's criminal history (e.g., the nature of the crime and its relationship to the position, whether hiring, transferring or promoting an applicant would pose an unreasonable risk to the business, its employees, customers and vendors, etc.) Management reserves the right to make employment contingent upon successful completion of the background check.
For Bilingual Positions:

1. Provide services in both English and the required foreign language (e.g., Spanish, Arabic, Hmong, etc.).
2. Applicants being considered for bilingual positions will be tested during the recruitment process prior to employment. This will primarily consist of passing an oral language proficiency assessment from English to foreign language and foreign language to English, but may require additional language testing, such as written translation, if it is an essential function of the job.

*If applicable, individuals may confirm with the Employee Relations Division whether results of bilingual language certifications/ examinations they currently hold qualify them for the position's bilingual designation.
Physical and Environmental Work Requirements:

Professional office work environment. Work involves walking, sitting, standing, bending, stooping, twisting, turning, lifting, carrying, pushing, pulling, grasping, and reaching within normal ranges. Ability to lift and move a variety of work-related materials weighing up to 25 pounds (with/without assistance). Prolonged computer and phone use. Manual dexterity using fine and gross motor skills. Ability to speak and be heard by others. Ability to see and hear within normal ranges with or without corrective devices. Ability to sit in one place for extended periods; ability to view a computer monitor/screen for long periods; ability to lift 20-pound boxes with assistance and 10 to 15-pound boxes unassisted.

Knowledge, Skills and Abilities
Thorough knowledge of budget preparation and analysis, financial analysis, statistical analysis and reporting, generally accepted accounting principles and practices, and County laws and ordinances pertaining to public sector accounting and financial affairs. Thorough knowledge of personal computer applications involving word processing, spreadsheets, and access data software. Effective oral and written communication skills and ability to learn and apply complex county guidelines related to accounting and purchasing systems. Ability to interpret contract terms, department and county policies, procedures, and ordinances; ability to work well with other County department personnel.
Become a part of the Dane County Team

We offer a wide range of benefits including fully paid dental and HMO health insurance premiums for full time employees/pro rated for part time employees. The County will also provide contributions towards POS health insurance premiums and short/long term disability. Additional benefits available include long term care, vision coverage, flex spending account and deferred compensation programs paid in full by the employee and a wellness program. For further details on insurance benefits visit

Bilingual Pay: Employees who work in bilingual designated positions receive an additional $2.00 per hour.

Undesirable Hours Premium Pay: Employees may receive undesirable hours pay of $2.00 for anytime worked between 6:00 p.m. and 6:00 a.m and for anytime on Saturday and/or Sunday. (not applicable with all employee groups).

Paid Parental Leave: Dane County also provides 12 weeks of paid parental leave for birth or adoption of a child.

Caregiver Leave: Dane County offers 80 hours of paid leave to care for an ill family member.

Telecommuting: Telecommuting allows employees to work remotely for all or part of their workweek. Dane County considers telecommuting to be a viable, flexible option when both the employee and the job are suited to such an arrangement. Dane County will permit telecommuting when it benefits the productivity of the employee and their department and if determined by employee's department that telecommuting is not detrimental to either the County or the employee.

Student Loan Forgiveness: If you are employed by a government or not-for-profit organization, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness (PSLF) Program.

WI Retirement System: Employees hired after 7-1-11 must be expected to work a minimum of 1200 hours annually to be enrolled in the Wisconsin Retirement System when hired.

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Dane County participates in E-Verify. For more information see the Notice of E-Verify Participation and Right to Work posters here" and then the 'here' links to this page:
01

Do you have any combination of education, training and experience equivalent to a Bachelor's Degree in business administration, accounting, finance, economics, public administration, contract compliance and monitoring or related field?

• Yes
• No

02

Do you have four (4) years professional level budget analysis or accounting and contract compliance experience?

• Yes
• No

03

If you answered Yes to Questions 1 and 2, please explain how you meet those requirements.
04

THIS QUESTION IS GRADEDPlease describe your training, education and work experience that have prepared you for the position of Budget and Contract Analyst. Be specific as to dates, job titles, and duration of experience.
05

THIS QUESTION IS GRADEDThis position uses a fair amount of software applications in Excel, Legistar, Access, and MUNIS. Describe your experience with budgeting and contract software programs you have used and explain how they have improved your efficiency and accuracy in budget and contract preparation and analysis.
06

THIS QUESTION IS GRADEDA function of the budget and contract analyst is to oversee contracts and ensure compliance. Please describe in detail any experience or training you have in monitoring the effectiveness and adherence to contracts or leading staff who performed those functions.
Required Question

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