Purchasing & Receiving Agent

5 days ago

Snowmass Village, CO, United States ABA-SNOWMASS LLC Full time
Location: Snowmass Club Snowmass Village, CO
⏳ Status: Full-Time Exempt
Reports to: Assistant General Manager
Supervises: None

Are you an organized, detail-oriented professional who enjoys creating structure and efficiency behind the scenes? Snowmass Club is looking for a Purchasing Agent to oversee the sourcing, purchasing, and management of goods, supplies, and equipment for our entire Club. This role ensures that every department-from Food & Beverage to Housekeeping-has what they need, when they need it, all while maintaining accuracy, cost control, and exceptional vendor relationships.

What Guides Us

OUR MISSION - Inspire lasting memories and meaningful connections with all the comforts of home
OUR VISION - To be the Club of choice for work & play

OUR VALUES - Y.E.S.
You Elevate Service - Every interaction is an opportunity to create magic
We Are One Team - Support, empower, and celebrate success together
Be A Host - Anticipate needs, care for others, and communicate authentically
Embrace the Adventure - Live passionately, be curious, and keep learning
Family Culture - Create memorable experiences for members & staff

What You'll Do
Leadership & Collaboration
  • Act ethically, manage budgets responsibly, and follow Club policies.
  • Build positive, collaborative relationships with department heads to support daily operations.
  • Model professionalism, reliability, and fiscal responsibility in all interactions.
  • Provide guidance and training on purchasing and receiving procedures.
Procurement & Purchasing
  • Implement and maintain a standardized purchase order system across all departments.
  • Source, evaluate, and maintain vendor relationships; negotiate pricing, terms, and quality standards.
  • Process purchase orders in alignment with approved budgets and purchasing policies.
  • Standardize products where possible to improve consistency and reduce waste.
  • Maintain and update approved vendor lists, ensuring strong performance in pricing, service, and quality.
  • Coordinate with department leaders on seasonal needs, projects, and special events.
Receiving & Inventory Management
  • Oversee centralized receiving for all departments, verifying deliveries and resolving discrepancies.
  • Maintain organized, safe, and efficient storage areas using FIFO rotation.
  • Keep accurate inventory records and conduct regular audits.
  • Support monthly and year-end physical inventories.
Cost Control & Compliance
  • Partner with the Controller to track spending, identify variances, and control costs.
  • Implement SOPs for purchasing, receiving, and documentation workflows.
  • Ensure timely and accurate invoice submission to Accounts Payable.
  • Identify opportunities for vendor consolidation, rebates, and cost savings.
Security & Accountability
  • Maintain controls to prevent loss, theft, or misuse of Club property.
  • Monitor inventory distribution and maintain restricted access where appropriate.
Administration & Reporting
  • Utilize club systems (e.g., Jonas Club Management or equivalent) for POs, receiving, and inventory tracking.
  • Maintain accurate pricing, item catalogs, vendor files, and par levels.
  • Prepare reports on purchasing trends, cost changes, and inventory turnover.
  • Recommend process and technology improvements to enhance efficiency.
Additional Responsibilities
  • Assist with special projects and event purchasing as needed.
  • Participate in Club events or employee activities.
  • Support departmental budgeting and forecasting efforts.
  • Monitor market trends for opportunities to improve quality and value.
Qualifications & Skills
  • Purchasing certification preferred.
  • Proficiency with Microsoft Office and purchasing/accounting software (Jonas experience a plus).
  • Strong organizational, communication, and negotiation skills.
  • Ability to lift 25-50 lbs. and work between office, storage, and department locations.
  • Must be able to communicate clearly in person, by phone, and in writing.
  • Valid driver's license for occasional local supply pickups.
Full-Time Benefits
  • Health, Dental & Vision Insurance
  • Life Insurance
  • Paid Time Off
Other Perks
  • Potential Employee Housing
  • Sick Pay
  • 401(k)
  • 60% Discount on RFTA Bus Passes
  • Restaurant & Retail Discounts
  • Free On-Site Parking
  • Employee Meals
  • Golf, Tennis, & Gym Access
  • Employee Wellness Programs

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