HRIS Analyst

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Entity: Corporate Services
Department: IS-HRIS
Location: 3535 Market Street (This position is based in Philadelphia but is eligible to be performed remotely from within the United States. For remote work outside PA/NJ/DE/MD, employment will be through a third party.)
Hours: (Remote Eligible), M-F, Daylight
(The role involves on-site presence for the first 6 months with the possibility of remote work after the introductory period is complete)
Or
This position is based in Philadelphia but is eligible to be performed remotely from within the United States. For remote work outside PA/NJ/DE/MD, employment will be through a third party.

Senior HRIS Analyst:
The Senior HRIS Analyst is responsible for enhancing, supporting, and maintaining an application within the UPHS health system. Responsibilities include; providing instruction on various technical topics to other team members, managing an application project through the entire project life cycle while meeting project deadlines and initiatives. Coordinating the development of new functionality, testing and implementing scheduled vendor releases and system upgrades, and fixing system defects. Serve as the resource for other application team members on technical and functional application analysis, defining system requirements, and developing logical data models using best practices for build and configuration, maintenance and data integrity. Work with cross functional teams and UPHS clients by providing education on system functionality, and configuration of new tools to increase end user productivity within the application. Ensure system changes follow change management procedures and protocols, create and maintain all documentation for all assigned applications, and develop, plan and execute testing for supported applications. Communicates all necessary application changes, enhancements, and procedures to all necessary internal department teams.
Accountabilities:
Participates in an application project by setting clear goals and objectives, and completing tasks in a timely manner.
Manages project plan, monitors tasks and milestones and reports project changes/status to Lead HRIS Analyst.
Works with the Lead HRIS Analyst to develop new policies and procedures relating to system design, enhancements, change control, and maintenance of the application.
Participates in new hire application training, mentoring and instruction on internal processes and educates HRIS Analysts on various projects; including testing, documenting, and configuration within the application.
Interprets and analyzes complex workflow/system requirements in order to design, configure, test and implement application solutions.
Defines system requirements, and develops logical data models using best practices for build and configuration, maintenance and data integrity.
Creates and maintains all documentation for assigned applications in order to establish standards for configuration and enhancements within the application.
Develops, and executes test plans that are comprehensive and inclusive of application functionality changes and/or enhancements to ensure successful outcomes.
Participates in system upgrades and scheduled vendor releases as requested to enhance the application and meet project objectives.
Works with the Lead HRIS Analyst to develop departmental standards regarding change control to ensure accurate data tracking and monitors change process by maintaining current protocols and reporting any problems to appropriate personnel.
Works independently on complex projects completing within the designated timeframe and under minimal guidance.
Provides ongoing support and maintenance as assigned.
Performs duties in accordance with Penn Medicine and entity values, policies, and procedures.
Other duties as assigned to support the unit, department, entity, and health system organization.

HRIS Analyst:
Accountabilities:
Develop a thorough understanding of UPHS EMR applications.
Understands their role in the process.
Ensures all regulatory requirements are met.
Comply with all applicable guidelines, policies and procedures of IS and UPHS to ensure necessary controls, documentation and audit trails.
Interprets and analyzes workflow/system requirements in order to design, configure, test and implement application solutions.
Assists in defining system requirements, and develops logical data models using best practices for build and configuration, maintenance and data integrity.
Create and maintains all documentation for assigned applications in order to establish standards for configuration and enhancements within the application.
Executes test plans that are comprehensive and inclusive of application functionality changes and/or enhancements to ensure successful outcomes.
Participates in system upgrades and scheduled vendor releases as requested to enhance the application and meet project objectives.
Collaborates with management to develop departmental standards regarding change control to ensure accurate data tracking and monitors change process by maintaining current protocols and reporting any problems to appropriate personnel.
Works independently on complex projects completing within the designated timeframe and under minimal guidance.
Provides ongoing support and maintenance as assigned.
Delivers customer service to IS clients seamlessly across system boundaries.
Ensures safety, confidentiality & security of employee and Patient data.
Assists/Trains internal team members, physicians, clinical and practice staff in the utilization of functionality within the application.
Promptly identifies, documents, and resolves problems with system functionality.
Consults with the key client stakeholders and cross-functional team members to gather and interpret documented build requirements for implementation projects.
Coordinates and adheres to strict implementation project schedules, and handle multiple assignments.
Communicates clearly problems, issues and potential solutions to team members, clients and organizational administration.
Researches and analyze new functionality, and releases within the EMR to enhance practice productivity and operational processes.
Performs duties in accordance with Penn Medicine and entity values, policies, and procedures.
Other duties as assigned to support the unit, department, entity, and health system organization.
Responsible for enhancing, supporting, and maintaining an application within the UPHS health system. Responsibilities include optimization of the application through development of new functionality, testing and implementing scheduled vendor releases and system upgrades, and fixing system defects. Provide technical and functional application analysis, define system requirements, and develop logical date models using best practices for build and configuration, maintenance and data integrity. Works with cross functional application teams and UPHS clients by providing education on system functionality, and configuration of new tools to increase end user productivity within the application. Ensure system changes follow change management procedures and protocols, create and maintain all documentation for all assigned applications, and develop, plan and execute testing for supported applications. Communicates all necessary application changes, enhancements, and procedures to all necessary internal department teams.

Associate HRIS Analyst:

Responsible for enhancing, supporting, and maintaining an application within the UPHS health system under the direction of a senior analyst. Responsibilities include testing and implementing scheduled vendor releases and system upgrades, and fixing system defects. Works with cross functional application teams and UPHS clients by providing education on system functionality, and configuration of new tools to increase end user productivity within the application. Ensure system changes follow change management procedures and protocols.
Accountabilities:
Develops a thorough understanding of UPHS applications.
Interprets and analyzes complex workflow/system requirements in order to design, configure, test and implement application solutions.
Defines system requirements and develops logical data models using best practices for build and configuration, maintenance, and data integrity.
Creates and maintains all documentation for assigned applications in order to establish standards for configuration and enhancements within the application.
Develops, and executes test plans that are comprehensive and inclusive of application functionality changes and/or enhancements to ensure successful outcomes.
Participates in system upgrades and scheduled vendor releases as requested to enhance the application and meet project objectives.
Develops departmental standards regarding change control to ensure accurate data tracking and monitors change process by maintaining current protocols and reporting any problems to appropriate personnel.
Provides ongoing support and maintenance as assigned.
Consults with the key client stakeholders and cross-functional team members to gather and interpret documented build requirements for implementation projects.
Delivers customer service to IS clients seamlessly across system boundaries.
Performs duties in accordance with Penn Medicine and entity values, policies, and procedures.
Other duties as assigned to support the unit, department, entity, and health system organization.

Senior HRIS Analyst

H.S. Diploma/GED with 7+ years Relevant experience and 5+ years Healthcare IT

Or

Bachelor's Degree with 3+ years Relevant experience and 0-1 years and Healthcare IT

Skills & Abilities:

COMMUNICATION: Demonstrated customer service skills

PROJECT/CHANGE MANAGEMENT: Demonstrated project management skills

ANALYTICS: Strong quantitative and analytical abilities

COMMUNICATION: Ability to communicate effectively with all levels of staff

PROJECT/CHANGE MANAGEMENT: Ability to implement process improvements

Ability to assist with basic hardware configurations, database management tools and query language

Ability to troubleshoot, research and solve technically challenging problems involving integrated systems

Must be able to function as part of a team providing a high level of quality service to clients

Applications experience in either an application support or implementation role

Knowledge of healthcare operations and data structures and the use of information system applications in the practicing healthcare environment

Education & Experience:

HRIS Analyst

H.S. Diploma/GED with 3+ years Relevant experience and 5+ years Healthcare IT

Or

Bachelor's Degree with 3+ years Relevant experience and 0-1 years and Healthcare IT

Skills & Abilities:

Strong communication skills with all levels of staff and personnel

Ability to implement process improvements

Ability to troubleshoot, research and solve technically challenging problems

Must be attentive to detail

Demonstrated problem solving skills

Ability to work as part of a team

Demonstrated customer service skills

Demonstrated project management skills - preferred

Knowledge of healthcare operations and data structures and the use of information system applications in the practicing healthcare environment - preferred

Thorough knowledge of all technical and clinical aspects of position functions - preferred

Ability to assist with basic hardware configurations, database management tools and query language - preferred

Associate HRIS Analyst

H.S. Diploma/GED required, AND at least 1 year of directly related paid IT experience, preferably in healthcare

(or)

Bachelor's Degree in Information Technology or a related field (individuals with other majors may be considered with internship or other IT related experience)

Skills & Abilities:

Demonstrated customer service skills

Demonstrated interpersonal/verbal communication skills

Ability to communicate effectively with all levels of staff

Ability to function as part of a team providing a high level of quality service to clients

Ability to troubleshoot, research and solve technically challenging problems - preferred

Ability to assist with basic hardware configurations, database management tools and query language - preferred

Additional Information:
HRIS experience preferred. Knowledge of HR operations a plus. Expertise on ERP applications, especially Infor Global HR, highly desired.

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.