Facilities and Events Coordinator

Position Details

Position Information

Recruitment/Posting Title
Facilities and Events Coordinator

Job Category
URA-AFT Administrative

Department
SA-Recreation

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Facilities and Events Coordinator for Student Affairs - Recreation.

Among the key duties of the position are the following:

• Provides day-to-day leadership, administration, and supervision for the Member Services operations at the designated Recreation indoor and outdoor facilities in support and alignment with the Recreation Department Strategic Plan.
• Works with the Assistant Director in staff management, facility operations, events scheduling, risk management, budget planning, policy development, assessment and department support.

FLSA
Exempt

Grade
05

Salary Details

Minimum Salary
68278.480

Mid Range Salary
84393.980

Maximum Salary
100509.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Full Time

Working Hours

Standard Hours
37.50

Daily Work Shift

Work Arrangement

Union Description
URA-AFT Administrative

Payroll Designation
PeopleSoft

Seniority Unit

Terms of Appointment
Staff - 12 month

Position Pension Eligibility
ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in a related field and at least two (2) years of experience in staff training, supervision, and evaluation; or an equivalent combination of education and/or experience.

Certifications/Licenses

• Current CPR/AED and First Aid Training Certification or the ability to obtain it within first 90 days of employment.
• Current driver license and access to a vehicle and be able to pass Defensive Driving course within first 90 days of employment.

Required Knowledge, Skills, and Abilities

• Demonstrated commitment to fostering a welcoming, equitable, and respectful workplace environment while recognizing personal differences.
• Proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).

Preferred Qualifications

• Master's degree in a related field.
• Demonstrated experience working in a college setting.
• Demonstrated experience overseeing daily facility fiscal and risk management.
• Evidence of leadership experience and/or a commitment to student learning and development.
• A comprehensive understanding of university Recreation programs, operations and services.
• Proficiency with Smartsheet, DocuSign and Innosoft Fusion software.

Equipment Utilized

• Microsoft Office 365, Smartsheet, DSERec, Innosoft Fusion Recreation Management.

Physical Demands and Work Environment

Special Conditions

• Ability to work evenings, holidays, and weekends as needed flexibly with regular weekday office hours.
• Clean Driving Record.

Posting Details

Posting Number
25ST2297

Posting Open Date
11/07/2025

Special Instructions to Applicants

Regional Campus
Rutgers University-New Brunswick

Home Location Campus
Busch (RU-New Brunswick)

City
Piscataway

State
NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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