Financial Business Systems Administrator

Education is ever-evolving. And so are we.

We seek passionate people from diverse backgrounds who are committed to helping improve the work of schools as a trusted partner in advancing learning. By joining the Cognia team, you will be immersed in a community of energetic and resourceful people dedicated to a common vision to impact and inspire education providers to advance and enable pathways of success for all learners. At Cognia we have developed a holistic approach to education that empowers schools to create real outcomes and optimize learning for students of all backgrounds. Serving over 40,000 institutions from early learning through high school in more than 100 countries and territories, Cognia brings universally recognized perspective to advancing teaching and learning. When you join Cognia, you join a team of experts passionate about our mission and embracing our core values in everything we do.

NATURE AND SCOPE:

The Financial Business Systems Administrator will be responsible for ensuring the efficiency, accuracy, and reliability of Cognia's primary financial and operational business systems, including SAP Concur, ADP, NetSuite, Salesforce, and system integrations through Celigo. This position will play a key role in supporting cross-functional stakeholders by managing system integrations, streamlining processes, and delivering actionable insights through KPI metrics and dashboards.

PRINCIPAL ACTIVITIES:

• Act as the primary backup for all financial management systems to ensure business continuity.
• Manage and optimize integrations between Concur, NetSuite, Salesforce, and other business applications using Celigo (or similar integration tools).
• Establish and maintain standard operating procedures for system administration and integrations, ensuring processes are efficient, controlled, and well-communicated.
• Monitor, maintain, and troubleshoot user access and technical issues across Concur, NetSuite, Celigo, and related platforms; oversee activations, deactivations, and system security compliance.
• Design and implement KPI metrics, dashboards, and reporting frameworks that provide visibility into financial and operational performance, enabling data-driven decision-making.
• Partner with Finance and Information Technology (IT) leadership to streamline workflows, automate processes, and improve efficiency across financial operations.
• Develop and maintain procedures for Concur Travel, Expense, Invoice, corporate AMEX card programs, and NetSuite administration in compliance with company policies.
• Deliver system training and onboarding/offboarding support, including creating and updating training documentation, presentations, and guides.
• Perform duties and fulfill responsibilities that may, from time to time, include related or unrelated tasks.

JOB REQUIREMENTS:

Education & Experience:

• Bachelor of Science in a STEM-related field required; BS in Finance, with IT background preferred
• Two (2) to Three (3) years required job experience in Accounting and/or IT related areas required
• SQL or programming language certification preferred
• Experience in using Oracle NetSuite; or similar systems required
• Technical and functional knowledge on Concur Travel, Expense, and Invoice, or similar system preferred
• Technical knowledge on financial system integration, configuration, and data transfer; experience with system implementation preferred
• Proficiency using MS Excel, Celigo (or similar integration software), SQL, VBA, MS PowerPoint, MS Project, MS SharePoint, and Visio required

Competencies:

• Strong understanding of business process design and ability to streamline workflows
• Self-motivated to find areas for improvement
• Knowledge of business rules and how to adapt them to achieve desired outputs
• Skill in working independently and productively within a team environment
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills, with the ability to collaborate across departments

Anticipated Travel (may include local, national, and/or international travel):

• Limited travel (0-10%)
• Travel to All Staff Company Meeting required

At Cognia, we recognize the critical role played by our teams in carrying out the organization's important educational mission. As a reflection of that recognition our exceptional benefits offerings include generous paid time off and holiday breaks, comprehensive insurance plans, and a 12.5% retirement savings contribution which is immediately vested, all effective on your date of hire. This represents a strong commitment by the organization to attract and retain the highest quality workforce - to ensure our continued ability to effectively serve our mission for years to come.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy-related conditions), sexual orientation, gender identity, marital status, national origin, age, physical or mental disability, citizenship, protected veteran status, genetic information or any other characteristics protected by local, state, or federal laws, rules, or regulations. Cognia is an Equal Opportunity Employer.