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Facilities Coordinator II
2 weeks ago
Overview
Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results.
The Facilities Coordinator II is responsible for ensuring the smooth operation of the office and administrative functions, as well as providing administrative support to assigned leader or multiple leaders. This position administers office systems and services including vendor management, daily operations, voicemail systems, and clerical functions. The Facilities Coordinator II is also responsible for any ad-hoc data input, as well as assistance in committee meeting preparation and reporting. The Facilities Coordinator II leads training for new associates and serves as a Subject Matter Expert to facilities stakeholders. This position may serve in multiple additional roles depending the facilities in which they serve.
This position is located at Seton Medical Center - Austin, TX
Responsibilities
Facilities Department Support - 50%
- Presents a professional, welcoming first contact to all clients, vendors, staff, etc. - by phone, in person, and email.
- Keeps office equipment maintained.
- Provides general meeting support: including arranging, follow up calls, maintaining office space schedules, securing food and supplies, copying + faxing.
- Assists leaders in preparing committee reports, including maintaining or obtaining data needed by the various committees.
- Orders and manages supplies/tools and maintenance of storage areas.
- Makes staff travel arrangements and expense tracking, program and stipend supplies, etc.
- Identifies and implements systems to streamline and gain efficiencies in work processes.
- Organizes and coordinates projects, conferences and other events.
- Participates in multidisciplinary meetings, committees, and projects addressing issues related to educational initiatives, conflict resolution, cost containment issues, implementation of new services/systems, and performance measures.
- Prepares meeting minutes & follow-up on action items.
- Works on special projects as needed.
- Tracks and helps manage calendar, assist with meeting set up, and other duties as assigned.
- Establishes and maintains various filing and records management systems.
- Makes travel arrangements; prepares itineraries; prepares, compiles, and maintains travel vouchers and records.
- Reviews, proofreads, and edits documents prepared for the administrator's or executive's signature and as otherwise requested.
- Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings.
Requirements:
Must have one or more of the following:
- Associates Degree or higher.
- Graduate of trade school.
- 2 years' experience in administrative role(s).
- Other equivalent combination of relevant education or experience.
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