Temp HR Coordinator

2 days ago

Everett, WA, United States Abacus Full time
TASK ORDER FORM To be completed by Community Transit Position Required: Temp HR Coordinator - Shared Services Estimated time needed: 60 - 90 Days
Budget Codes: Dept ID Fund ccount Project 72167 40 50304 Brief Job Description:
s a Temporary Human Resources Coordinator in HR Shared Services, you will provide administrative support for human resource operations and full cycle employment activities, including filing, making packets, answering phones, hosting online meetings, entering data into various HRIS' . You will manage confidential employment records and provide excellent customer service to employees and the public, resolving any HR questions they may have. Acts as first point of contact for HR related questions.

This position is 40 hours per week M-F, 100% onsite in Everett, W

Report Location: Cascade Administration Building ssignment Start Date: ssignment End Date:

ttachment:

Job Summary s a Human Resources Coordinator in HR Shared Services, you will provide administrative support for human resource operations and full cycle employment activities . You will manage confidential employment records and provide excellent customer service to employees and the public, resolving any HR questions they may have. Acts as first point of contact for HR related questions. Job Duties Frequency Band Support recruitment and onboarding efforts:
  • Schedule interviews and intake meetings
  • Enter data into Applicant Tracking System (ATS)
  • Collaborate with internal partners to extend job offers
  • Communicate status updates to applicants
  • Schedule and deliver tests for safety sensitive positions nd process drug and alcohol program documents
  • Present at information sessions and other assigned meetings
  • Manage and monitor contingencies like background checks, driving records, references, drug and alcohol requirements, etc.
  • cts as a panelist for candidate interviews
  • dministers candidate assessment process, including acting as liaison with vendor, communicating results to individuals and managing tracking and reporting requirements.
50%
Daily Maintain department files and process personnel records that are confidential and sensitive in nature. Processing various other HR related programs. Making information packets. 25%
Daily Provide customer service to employees, candidates, and the general public. Reply to any HR-related inquiries in a timely, professional, and welcoming manner. Answering phones and emails.
20%
Daily Perform other duties of a similar nature, as assigned. 5%
Weekly Minimum Qualifications
  • 2 years of general administrative, recruiting, scheduling, or human resources related experience
  • 2 years of experience performing highly detailed work involving sensitive or privileged information
  • Strong public speaking and presentation skills
  • Proficiency with Microsoft Office tools

n equivalent combination of education and experience to successfully perform the job duties is also accepted.

Knowledge Requirements
  • General office procedures, practices, and etiquette
  • Grammar rules
  • Customer service principles
  • Procedures for handling privileged or confidential documents

Skill Requirements
  • Fostering an inclusive workplace where diversity, equity and inclusion is valued and leveraged to uphold Community Transit's Core Values and achieve the vision and mission of the organization
  • Time management, multi-tasking, and adjusting to changing priorities
  • Data Management and organization skills
  • Critical Thinking. Using logic and reasoning to approach problems
  • Written and interpersonal communication
  • Public speaking and presenting
  • ttention to detail
  • Working cross-functionally
  • Great customer service
  • Exercising good judgment, to discern when to take problems to a higher authority for resolution or guidance
  • Proficiency with Microsoft Office tools
Preferred Skills and Knowledge
  • 1+ year of experience with an applicant tracking system or full cycle recruitment
  • Familiarity with iCIMS and/or PeopleSoft (Or similar ATS and HRIS systems)
  • Experience hosting Zoom or Teams Meetings including organizing breakout rooms and presenting information to a diverse audience
Working Conditions 100% of your work will be performed in an office environment and requires you to operate standard office equipment and keyboards. You will be required to move throughout and between different office buildings. You may also need to complete tasks in noisy environments.

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