Payroll Administrator

2 weeks ago

Birmingham, AL, United States Capstone On-Campus Management Full time
Job Title: Payroll Administrator

Reports To: Controller

Location: COCM Home Office - Birmingham, AL (Full-Time, In-Office)

FLSA Status: Full-time Non-Exempt

Capstone On-Campus Management (COCM), headquartered outside of Birmingham, Alabama, is a leading organization of student housing professionals and is proudly 100% employee-owned through an ESOP. We specialize in the management of housing communities owned by non-profit organizations or closely affiliated with universities. Our distinctive focus lies in on-campus housing, with active university engagement. In fact, 100% of the communities in our extensive portfolio are strategically located on university campuses.

Summary:

The Payroll Administrator is responsible for the processing of multi-state payroll (salaried and hourly) including processing new hires and terminations.

Responsibilities and Tasks:

Payroll Administration:
  • Process new hire and termination information and ensure accurate payroll setup.
  • Prepare and process weekly and bi-weekly payrolls using payroll software.
  • Ensure payroll compliance with federal, state, and local regulations.
  • Post payroll adjustments, including taxes and garnishments.
  • Research and resolve payroll-related questions using knowledge of payroll policies and system functionality.
  • Generate and distribute payroll reports as needed.
  • Upload payroll journal entries into property accounting software.
Additional Duties:
  • Maintain accurate and accessible employee payroll documentation.
  • Support payroll-related special projects and process improvements.
  • Provide training and assistance to employees on payroll system use.
Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  • High school diploma required, Associate or Bachelor's degree in business or a related field preferred.
  • Five or more years of multi-state payroll experience.
  • Strong working knowledge of labor laws and regulatory compliance, including FMLA and FLSA, as related to payroll.
  • Proficiency with payroll software systems (ADP strongly preferred).
  • Technology skills, including strong proficiency in Microsoft Office and database management
  • Ability to accurately gather, organize, analyze, and report high volumes of files and data.
  • Excellent interpersonal and customer service skills.
  • Strong written and verbal communication skills with the ability to translate complex information clearly.
  • Exceptional attention to detail, organizational skills, and analytical problem-solving abilities.
  • Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Ability to operate standard office equipment and perform general administrative duties.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is mid-to-high paced.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work responsbilities included sitting and completing the majority of their work hours at a computer. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision.

This position is a in-office position at the COCM Home Office in Birmingham, AL only. This is not an employment contract.

Salary commensurate with experience.

If you are unable to apply because of incompatible assistive technology or a disability, please COCM Recruitment from our website. We will make every effort to respond to your request for assistance as soon as possible.

To provide equal employment opportunities to all individuals, employment decisions at Capstone On-Campus Management (COCM) will be based on qualifications, and abilities. COCM does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, veteran status or any other characteristic protected by law.

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