Accounting - Accountant II / Staff Accountant

Thank you for your interest in employment with the City of Lebanon. Applicants must use their own personal email address when applying. If you are using someone else's email address, your application will be rejected. A completed application is required for your application to be considered and reviewed by the hiring manager. Do not leave blanks and do not skip the application questionnaire. Please ensure you are also filling out your employment history as well.

GENERAL DEFINITION OF WORK

Applies established accounting principles to analyze financial data and prepare comprehensive financial reports. Compiles and evaluates financial information to prepare entries to various accounts-such as general ledger accounts-while accurately documenting business transactions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Includes, but is not limited to, the following:

• Prepares monthly financial reports and monitors credit card and online payment receipts.
• Records and reconciles year-end accruals.
• Maintains general ledger accounts and reconciles with miscellaneous receivables ledgers.
• Maintains general ledger accounts and reconciles with inventory ledgers.
• Maintains general ledger accounts and reconciles with construction-in-process ledgers.
• Oversees the year-end process for closing inventory and construction-in-process accounts.
• Maintains general ledger accounts and reconciles with plant assets ledgers.
• Maintains general ledger accounts and reconciles with bonds payable ledgers.
• Manages the Debt Book, including entering new bond information, updating payments, and ensuring all profiles remain current and accurate.
• Reconciles all City bank accounts.
• Reconciles payroll entries to the general ledger and collaborates with the Payroll Department to identify and resolve discrepancies.
• Performs cash management procedures as required.
• Cross-trains in all aspects of NextGen and Munis systems.
• Assists the Accounting Manager with special projects, report preparation, and annual budget development; attends meetings as necessary.
• Prepares invoices for services provided by various City departments.
• Prepares the annual report detailing the use of Federal Government funds granted to the Lebanon Police Department.
• Assists other Finance and Accounting staff as directed by the Accounting Manager.
• Reliable attendance and punctuality are essential functions of this role.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to solve practical problems and work with a variety of concrete variables in standardized situations.
• Ability to interpret instructions delivered in written, oral, diagrammatic, or schedule form.
• Knowledge of municipal accounting procedures.
• Proficiency in software applications including Microsoft Excel, Data Quest, and Munis.
• Ability to establish and maintain effective working relationships.
• Proficiency in operating general office equipment and modern office technology.
• Skill in the use of calculators and related office tools.

QUALIFICATION REQUIREMENTS

To perform this position effectively, an individual must be able to carry out each essential duty with competence and professionalism. The requirements outlined below represent the knowledge, skills, and abilities necessary for successful performance. Reasonable accommodations may be provided to qualified individuals with disabilities to enable them to perform the essential functions of the role.

LANGUAGE SKILLS

Ability to read, analyze, and interpret technical reports, financial statements, and legal documents. Exercises sound judgment when evaluating situations and making decisions. Demonstrates the ability to respond effectively to inquiries or concerns from customers, regulatory agencies, and members of the business community. Capable of preparing written reports that conform to prescribed formats and standards. Ability to clearly and effectively present information to management and staff in both oral and written form.

MATHEMATICAL SKILLS

Ability to apply advanced mathematical concepts and perform complex calculations using Microsoft Excel and various accounting software programs. Proficiency in applying mathematical operations such as frequency distribution, test reliability and validity calculations, analysis of variance, and financial computations related to ledger maintenance and reconciliations. Ability to perform arithmetic calculations quickly and accurately.

EDUCATION

Bachelor's degree in accounting, finance, or a related field from an accredited college or university is required.

EXPERIENCE

Minimum of three (3) years of experience in accounting, finance, or a related field is required.

At least one (1) year of prior governmental accounting experience is preferred.

CERTIFICATION

Certified Municipal Finance Officer (CMFO) certification is preferred.

SOFTWARE EXPERIENCE

Strong proficiency in Microsoft Office, including advanced experience with Microsoft Excel, is required.

Prior experience with computerized financial and accounting systems, such as Tyler Technologies or comparable accounting/ERP platforms, is required.

PHYSICAL DEMANDS, WORK ENVIRONMENT, AND REASONABLE ACCOMMODATIONS

The physical demands described here are representative of those required to successfully perform the essential functions of the position. While performing the duties of this role, the employee is frequently required to communicate verbally. The position also requires standing, walking, sitting, and using hands to handle or feel objects, tools, or controls.

Visual acuity is necessary for preparing and reviewing written or digital data, inspecting small components, using measurement devices, operating vehicles, assessing accuracy of work, and observing general surroundings. Specific vision requirements include close, distance, color, and peripheral vision; depth perception; and the ability to adjust focus.

The employee must occasionally lift or move up to 25 pounds.

The work environment characteristics described here represent those encountered while performing essential job functions. Work is primarily performed in an office setting using standard office equipment. Some travel between City facilities is required for meetings. Noise levels are typically quiet to moderate. Attendance at council meetings, work sessions, and other meetings may be required as directed by the Accounting Manager or Finance Commissioner.

The City of Lebanon Finance Commissioner is responsible for determining and providing reasonable accommodations necessary to enable qualified individuals with disabilities to perform the essential functions of the role, provided such accommodations do not impose an undue hardship on the City or pose a direct threat to the safety of the employee or others.

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