Special Events Assistant

Salary: $19.64 Hourly
Location : Grove City, OH
Job Type: Part-time III
Job Number: 25-5551
Department: Parks and Recreation
Opening Date: 12/01/2025
Closing Date: 12/31/2025 11:59 PM Eastern

General Description and Qualifications

What's your favorite Grove City event? Movies in the Park? The Labor Day Drone Show? Pop-up Parks? Puppy Yoga? Summer Concert Series? Do you have a great idea of your own?

The Grove City Parks and Recreation Department is currently seeking a part-time Special Events Assistant to join the dynamic and creative events team that makes magic happen year-round for our residents and visitors.

The Special Events Assistant, under the immediate supervision of the Special Events Supervisor, will aide in the planning, coordination, and implementation of a variety of City events. The ideal candidate is a detail-oriented, creative problem-solver with excellent communication skills, and a passion for community engagement and recreation. This part-time role will require light travel with night and weekend availability.

Qualifications:

• Must be 18 years of age or older
• Must have a high school diploma or equivalent.
• Ability to work a flexible schedule up to 28 hours per week, including evenings and weekends.
• Strong writing and communication skills, easily explaining complex information and data.
• Ability to follow all rules, regulations and ethical conduct set forth by the City of Grove City and the City of Grove City Parks and Recreation Department.
• Must have a valid Ohio driver's license and maintain insurability under the City's vehicle insurance policy.
• The City of Grove City is a Drug Free Workplace. All candidates who receive an offer of employment will be required to undergo testing for commonly used drugs, including marijuana.

Essential Functions of the Position

The Special Events Assistant shall have the following duties under the direction of the Special Events Supervisor:

• Demonstrates regular attendance.
• Assists Event Supervisor in planning and implementing events and programs throughout the year.
• Assists in all aspects of event day preparation and execution.
• Ability to be professional, articulate, and uses independent judgment and discretion.
• Assists and explains procedures to vendors, volunteers, and staff before, during, and after programs and events.
• Creates new events and program development.
• Assist the Event Supervisor in planning, advertising, marketing, and developing events and programs.
• Assists in developing annual events and programming budgets.
• Demonstrates excellent interpersonal skills with the ability to develop and maintain working relationships and partnerships.
• Obeys and promptly executes all orders of the Administrative Assistant.
• All other duties as assigned by the Special Events Supervisor.

Working Conditions and Equipment Operated
The employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.) and aquatic environments; ascends and/or descends, stairs; works in or around crowds; has contact with potentially violent or emotionally distraught persons; has exposure to fire, hot, cold, wet, humid, or windy weather conditions; frequently lifts objects approximately 50 lbs. frequently carries objects approximately 50 lbs. frequently pushes objects approximately 50 lbs. frequently pulls objects approximately 50 lbs.
Note: In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered medium work.
The following are examples only and are not intended to be all inclusive: Motor vehicle; mobile phone, personal computer, computer software (e.g., Microsoft Office), printer, copy machine, fax machine, and other standard business office equipment.

Minimum Acceptable Characteristics, Licensure and/or Certification
Knowledge of recreation specific to their program; ; *City goals and objectives; *City policies and procedures; *personnel rules and regulations; *safety practices and procedures; City certification/licensure requirements; public relations; community resources and services; office practices and procedures; English grammar and spelling; records management; employee training and development; supervisory principles and practices; office management; project management; local geographic area.
Skill in computer operation; use of modern office equipment; operation of athletic/recreation equipment/tools; motor vehicle operation; use of aquatics equipment/tools.
Ability to interpret a variety of instructions in written, oral, or picture or schedule form; interpret extensive variety of technical material in books, journals, and manuals; deal with problems involving several variables within a familiar context; apply management principles to solve agency problems; determine material and equipment needs; complete routine forms; prepare routine correspondence; prepare accurate documentation; compile and prepare reports; respond to routine inquiries from public and/or officials; communicate effectively; recognize safety warnings; understand technical manuals and/or verbal instructions; understand a variety of written and/or verbal communications; *maintain records according to established procedures; develop and maintain effective working relationships; use maintenance equipment; perform heavy manual labor; travel to and gain access to work site. (*indicates developed after employment).

The City of Grove City is an Equal Opportunity Employer.
Eligible for Tuition Reimbursement program after 90 days.
OPERS Pension with employer match.
Health benefits are not available for this position.
01

Are you at least 18 years of age?

• Yes
• No

02

Do you possess a high school diploma or equivalent?

• Yes
• No

03

Do you possess a valid Ohio driver's license?

• Yes
• No

04

What amount of experience do you have working for the City of Grove City?

• I have not worked for the city of Grove City.
• I have worked for Grove City for less than one year.
• I have worked for Grove City for more than one year and less than two years.
• I have worked for Grove City for more than two years and less than three years.
• I have worked for Grove City for more than three years and less than four years.
• I have worked for Grove City for more than four years and less than five years.
• I have worked for Grove City for five or more years.

05

Do you have any experience working for a City/Municipality?

• Yes
• No

06

What is the extent of your training and experience using computers to develop, edit, and or review work products?

• I have not performed this task and I do not have training in this task
• I have been trained to perform this task, but have not performed this task on the job
• I have performed this task 3 to 50 times while on the job
• I have performed this task 51 to 300 times while on the job
• I have performed this task 301 or more times while on the job

07

What is the extent of your training and experience using Microsoft Office programs such as Word, Excel, Outlook, and Power Point?

• I have not performed this task and I do not have training in this task
• I have been trained to perform this task, but have not performed this task on the job
• I have performed this task 3 to 15 times while on the job
• I have performed this task 16 to 30 times while on the job
• I have performed this task 31 to 75 times while on the job
• I have performed this task 76 to 150 times while in the job
• I have performed this task more than 151 times while on the job

08

What is the extent of your work experience as the providing customer service to the public?

• I have not performed this task
• I have performed this task 3 to 15 times while on the job
• I have performed this task 16 to 30 times while on the job
• I have performed this task 31 to 75 times while on the job
• I have performed this task 76 to 150 times while in the job
• I have performed this task more than 151 times while on the job

09

What is the extent of your work experience handling multiple tasks within the same time frame?

• I have not handled multiple tasks within the same time frame
• I have some experience, but less than one year
• I have more than one year of experience but less than two years
• I have more than two years of experience but less than three years
• I have more than three years of experience but less than four years
• I have more than four years of experience but less than five years
• I have five or more years of experience handling multiple tasks within the same time frame.

10

What is the extent of your work experience scheduling meetings?

• I have not performed this task
• I have performed this task 3 to 15 times while on the job
• I have performed this task 16 to 30 times while on the job
• I have performed this task 31 to 75 times while on the job
• I have performed this task 76 to 150 times while in the job
• I have performed this task more than 151 times while on the job

11

Provide example(s) or your experience managing projects and/or events.
12

Describe a program, project or event you have developed that makes you proud.
13

Please describe a situation in your professional career that was unpleasant. When it was over what did you learn from the situation?
14

You are in a competitive group of applicants. What unique characteristics would you bring to this position?
Required Question

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