Manager for Budget/Grants

Salary: $61,240.00 - $68,031.00 Annually
Location : San Miguel, New Mexico
Job Type: Full-Time
Job Number: 202301504
Department: SPECIAL EDUCATION DEPARTMENT
Opening Date: 12/11/2025
FLSA: Exempt

**Due to the high volume of reference surveys being sent out and some issues we've encountered with the process, we have updated our application requirements. The application will now require three professional reference letters, all dated within the last 12 months.

If you are a current district employee, please ensure that one of the reference letters is from your current supervisor.

Thank you for your understanding.

Debido al alto volumen de referencia encuestas que se están enviando y algunos problemas que hemos encontrado en el proceso, hemos actualizado nuestros requisitos. La solicitud ahora requerirá tres cartas de referencia profesional, todas las cartas deben de tener una fecha en los ultimos 12 meses.

Si usted es un empleado actual del distrito, por favor asegúrese de que una de las cartas de referencia provenga de su supervisor actual.

Gracias por su comprensión.
Job Description

Ensures efficient operation of the Special Education Department. Manages clerical and budget activities as necessary for the Special Education Department, supports Special Education Department with Grants, FTEs, and federal and operational budgets.
Essential Duties and Responsibilities

Complies with approved Code of Ethics of the Education Profession and upholds and enforces rules, administrative directives and regulations, school board policies, and local, state and federal regulations.

Provides optimal customer service to staff and any other stakeholders of the District.

Supports efficient operation of the Special Education Department. Supports clerical activities of the Special Education Department to support the department.

Provides professional, accurate and proficient administrative support services by composing and producing departmental documentation and filing records with budgets and grants.

Must be proficient in creating Excel spreadsheets.

Coordinates and keeps IDEA grant and operational budget data for the Special Education Department.

Monitors the Special Education budget (federal and operational), FTEs and Maintenance of Effort (MOE). Provide updated reports to department leadership team as needed

Responsible for preparation of all purchase requisitions, travel requests and maintaining appropriate documentation for audits.

Ensure compliance with local, state and federal guidelines for implementation of budgets and is knowledgeable in the provisions for federal grant expenditures.

Adhere to purchasing policies and procedures and ensure budgets are expended correctly.

Communicate effectively with Special Education personnel, related service staff, local and state finance offices regarding budget and expenditures.

Prepare budget adjustment requests as needed.

Provide accurate budget reports on a regular basis to the Associate Superintendent Special Services.

Assist the Associate Superintendent in budget development.

Prepare, track, and maintain control of all purchase requisitions and files.

Respond to inquiries from vendors regarding order status, inventory and shipment status.

Receive orders and review for accuracy.

Responsible for verification of invoices for all contracts.

Develop and maintain a system for tracking Fixed Assets.

Assist with the maintenance of copier equipment at the school sites.

Use online software to enter purchasing and requisition of materials and supplies and maintain a running balance of accounts in a timely manner.

Maintains confidentiality of information

Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES
None
Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to work in a busy office with frequent interruptions. Possess a strong customer service orientation. Ability to read, write and understand instructions, correspondence, and memos. Ability to use various office machinery including personal computer and financial software. Ability to interpret and apply regulation, policy, and procedures.

EDUCATION and/or EXPERIENCE

• Bachelor's Degree in accounting, business, or related field
• Minimum Five (5) years related experience in secretarial/budget with upper-level management preferred.
• Knowledge of school district organization, operations, and administrative policies.
• Excellent organization, communication, public relations, and interpersonal skills.
• Work independently receiving a minimum of detailed supervision and guidance.
• Ability to establish and maintain effective working relationships with district employees at organization levels and with the public.
• Knowledge of Excel spread sheets, ability to filter, sort, create spreadsheets and interpret data.
• Proficient grammar, proficient word processing, editing, and keyboarding skills.

CERTIFICATES, LICENSES, REGISTRATIONS
None
Supplemental Information

TECHNOLOGY SKILLS

• Ability to use personal computer and software
• Ability to use multiple virtual meeting platforms.
• Ability to develop and manage Microsoft Excel spreadsheets and maintain data sheets for budgets, FTEs, expenditures and salary changes.
• Knowledge of Google Suites
• Knowledge of Microsoft Office Suites

LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers,
clients, and other employees of the organization.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL/MENTAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

Maintains emotional control under stress.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
We offer a complete benefits package through ALFAC, Allstate and NMPSIA to full-time employees including health care, dental, vision, long-term and short-term disability, life insurance, retirement, deferred compensation plans, flexible spending accounts, holidays, and general leave.

To learn more details, visit our benefits page.

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