Project Administrator
2 weeks ago
Job Title: Project Administrator
Location(s): White plains, NY
Project Overview
- The project administrator will support Canal System infrastructure projects by performing financial and project management tasks under the supervision of project engineers
- The project administrator will be responsible for fulfilling the following tasks.
- Prepare requests for new projects.
- Prepare project plans, risk registers, project justification memos, contractor award memos, purchase requisition worksheets, scopes of work and other administrative documents at direction of Project Engineers.
- Prepare purchase requisition worksheets and collects accounting information to prepare for new contracts.
- Attend scheduling meetings, updates project costs on Excel worksheet based on updates to project schedule, updates client financial tracking application (UOPP) and verifies budgets are consistent.
- Forecast and verify project budgets and stakeholder resources. Update regularly in UOPP.
- Prepare award memos and change order memos in order to authorize additional contract funding where required
- Track monthly invoices and prepare accruals where invoices are lagging behind.
- Review consultant monthly reports, meeting minutes, and agenda and verifies completeness.
- Coordinate internal stakeholder review of major deliverables throughout project development. Maintain comment logs documenting reviews. Coordinate follow-up items to ensure comments are addressed and properly closed out.
- Proficiency with MS Word including cross-referencing, indexing and other functions.
- Proficiency with MS Excel, able to use SUMIFS, COUNTIFS, develop Pivot Tables, and prepare high quality charts
- Able to understand and communicate technical engineering information clearly in written correspondence Desired - Proficiency with, or ability to utilize, project and construction management software such as Procore, or equal. Working knowledge of SAP and ability to use a purchase order system for tracking costs a plus.
- One year of experience (minimum) in an engineering, construction management, or project administration role
- bachelor's degree in engineering (civil or environmental engineering preferred), construction management, business administration, or related field.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.
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