Manager, Procurement

2 weeks ago

Oakland, CA, United States La Clinica de La Raza Full time
Who we are: La Clinica de La Raza is a non-profit, community-based health center established in 1971 to address health barriers and create better lives for the underserved. We have proudly grown into over 35 sites across Alameda, Contra Costa, and Solano County. To learn more about our history, click here: Our History - La Clinica or visit our website at www.laclinica.org.

Job Summary:

We are looking for a detail-oriented and mission-driven Procurement Manager to join our team at La Clinica de La Raza. This role is responsible for overseeing the procurement of the organization including medical and dental supplies, equipment, pharmaceuticals, and services to support high-quality, affordable care for underserved communities. The Procurement Manager ensures timely and compliant purchasing activities in alignment with federal, state, and organizational guidelines, while supporting the center's operational efficiency and patient care delivery.

Major Areas of Responsibility, include but are not limited to:

Supervisory Responsibilities:
  • Oversees departmental staff as needed.
  • Ensures the department maintains compliance with federal and state laws related to HIPAA as well as internal policies and procedures.
Duties/Responsibilities:
  • Coordinate the end-to-end procurement process for medical, dental, administrative, and facility-related supplies and equipment across all FQHC sites.
  • Source and evaluate vendors, negotiate contracts, and ensure adherence to HRSA procurement standards and compliance requirements.
  • Develops a system to evaluate vendor quotations that utilizes appropriate negotiation and purchasing techniques to ensure quality, price, delivery, and service.
  • Designs, implements, manages, and monitors procurement reporting systems to meet company requirements.
  • Recruits and maintains suppliers that provide high quality products and services at a better price while maintaining the highest code of ethics and conduct.
  • Reviews purchase order claims and contracts for conformance to company policy.
  • Prepares and reviews contracts, bids, proposals, and vendor agreements for legal correctness, price, and acceptability of items to specifications.
  • Negotiates or supervises the negotiation of complex requests for equipment, supplies, and services from suppliers and subcontractors.
  • Develops and installs clerical and office procedures and practices, and studies workflow, sequence of operations, and office arrangement to determine expediency of installing new or improved office machines.
  • Collaborate with clinical and administrative teams to understand supply needs and maintain appropriate inventory levels for continuity of care.
  • Manage relationships with suppliers, GPO's, and wholesalers, ensuring best value and service quality.
  • Ensure compliance with federal procurement regulations, including competitive bidding, conflict-of-interest rules, and documentation standards.
  • Track and monitor purchase orders, deliveries, invoices and vendor performance using procurement or ERP systems (e.g., SAP, Oracle, QuickBooks, or similar).
  • Maintain complete and auditable procurement records and assist in preparing HRSA Operational Site Visits (OSVs) and other audits.
  • Support standardization efforts and identify opportunities for cost savings and process improvements.
  • Primary resource responsible for monitoring and managing product recalls in coordination with clinical and vendor teams, ensuring timely removal, replacement, and documentation of affected medical and dental supplies and equipment.
  • Other duties as assigned.
Minimum Job Requirements:

Knowledge, Skills, and Abilities:
  • Understanding of FQHC regulations and federal procurement compliance.
  • Familiarity with medical and dental supply chains, as well as vaccine purchasing and vendor relationships.
  • Strong organizational skills and attention to detail, with the ability to manage multiple priorities in a mission-driven environment.
  • Proficient in Microsoft Office Suite.
Education and Experience:
  • Bachelor's degree in supply chain management, Healthcare Administration, Business, Public Health, or related field or 2-5 years of procurement experience in a healthcare setting, preferably within an FQHC, CHC, or nonprofit health organization.
  • Experience with procurement or ERP systems.
Desired
  • Certification in procurement (e.g., CPP, CPSM, or CMRP) or healthcare supply chain management.
  • Familiarity with Uniform Guidance (2 CFR Part 200) related to federal grant compliance.
Physical Requirements:
  • Remaining in a stationary position, often standing, or sitting for prolonged periods.
  • Bending/lifting, pushing/pulling, adjusting, or moving objects weighing up to 20 pounds in all directions and occasionally more.
  • Repeating motions that may include the neck, wrists, hands and/or fingers.
  • Upper extremity demands: Reaching above shoulder and/or below waist.
  • Must have access to reliable transportation to attend supplier meetings, site visits, and other off-site activities as required. May include walking for prolonged periods of time.

Salary: $92,488 to-$107,257 DOE

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