Legal Administrator
3 days ago
Job Description Job Description Legal Administrator (Insurance Defense) Location: Little Rock, Arkansas Employment Type: Full-time | On-site About Us We are a small, focused insurance defense law firm in Little Rock. We value initiative, reliability, and crisp organization. Our office runs on a paperless workflow, and we rely on efficient systems and proactive communication to support litigation deadlines and client service. Position Summary We are seeking a seasoned Legal Administrator to oversee day-to-day office operations and provide hands-on secretarial/admin support to attorneys. The ideal candidate thrives in a small firm environment, excels at calendar control and process management, and is highly technology savvy in a paperless setting. Key Responsibilities Office & Operations Management: Manage office procedures, vendors, supplies, equipment, and records; maintain paperless file systems and organizational standards. Develop and refine administrative workflows, checklists, and templates to streamline operations. Calendar & Deadline Control: Maintain attorney and firm calendars; schedule hearings, depositions, client meetings; track litigation deadlines and reminders. Coordinate travel and logistics as needed. Legal/Secretarial Support: Draft, format, and proof correspondence, pleadings, discovery, and routine court filings. Open/close matters, organize case files, and assist with e-filing in Arkansas state and federal courts. Answer phones, route communications, manage mail (electronic), and support client intake. Technology & Paperless Workflow: Use cloud-based document management, calendaring, and practice tools; scan/index documents; ensure consistent digital naming and folder structures. Troubleshoot routine tech issues; liaise with IT/vendor support when necessary. Billing & Administrative Coordination (as needed): Assist with time entry, pre-bills, and expense tracking; maintain matter-level administrative data and reporting. Required Qualifications 5 years of experience in a legal administrator, office manager, or senior legal assistant/secretarial role (law firm experience strongly preferred). Demonstrated organizational excellence , accuracy, and follow-through in a deadline-driven environment. Strong initiative -able to anticipate needs, improve processes, and work independently with minimal supervision. Proven calendar management skills for litigation matters and team scheduling. Hands-on office management experience (vendors, supplies, procedures, file systems). Highly technology savvy and comfortable in a paperless office : document management, PDF tools, scanning/indexing, shared drives, and cloud applications. Advanced proficiency with Microsoft 365 (Word, Outlook, Excel, Teams/SharePoint) and PDF/e-filing tools. Excellent written and verbal communication; professional client service. Preferred (Not Required) Insurance defense or civil litigation experience. Familiarity with Arkansas e-filing, local rules, and court procedures. Experience with practice management/billing software (e.g., Clio, PracticePanther, TimeSolv, or similar). Compensation & Benefits Competitive salary commensurate with experience, plus benefits. How to Apply Please email your resume , short cover letter highlighting relevant experience to hiring@tracypllc.com with subject line: Legal Administrator - Little Rock . Applications will be reviewed on a rolling basis.
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