Receptionist

2 weeks ago

Troy, MI, United States GableTek Full time
We are currently seeking a receptionist for a client in Sterling Heights, Michigan. This is a full-time, contract-to-direct hire position, ideal for someone looking to gain valuable office and administrative experience. The role involves greeting visitors, answering phones, and performing general front desk duties to ensure smooth day-to-day operations.

While there is no long-term growth opportunity within this role, it is an excellent chance to build experience in a professional environment. The position pays $12.50 per hour, offering a steady opportunity for individuals looking to develop their skills and strengthen their resume.

Key Responsibilities:

• Greet and assist visitors, employees, and clients in a professional and courteous manner.
• Answer and route incoming phone calls, take messages, and respond to inquiries as appropriate.
• Manage the front desk area maintaining a clean, organized, and professional reception space.
• Assist HR with administrative tasks, including filing, data entry, maintaining employee records, scheduling interviews and requesting feedback.
• Support onboarding and offboarding processes as directed by HR.
• Manage JJ Keller for Orientation Training and maintain training records.
• Request, follow up badges for in-house employees and contingent workers for all locations.
• Request new hire bios and work history for HR records.
• Provide tour through the building to new hires.
• Create and distribute welcome packages, including AOD welcome letters, holiday and payroll calendars,and dress code policy.
• Help coordinate employee communications, training schedules, and HR events.
• Ensure compliance with company policies and confidentiality standards.
• Perform other related duties as assigned by HR and Finance.
• Monitor office and kitchen supplies; notify Accounting when stock is low.
• Ensure all visitors sign the Plant Safety Acknowledgement and store signed copies in the HR drive.
• Decorate the office for holidays and assist with internal events.
• Keeps kitchen areas stocked and orders lunches for department meetings, as needed.
• Cross-train with HR Admin to manage SharePoint and contingent workforce processes.
• Review and reconcile monthly vendor statements and obtain missing invoices.
• Review vendor invoices for satisfactory shipping receipt and compare purchase order prices and
other charges.
• Records daily transactions into accounting system; may include labor time tickets, cash receipts
and vendor invoices.
• Prepares reports and schedules required by management.
• Monitor unapproved PTO requests and process weekly attendance reports in AOD.
• Adheres to the Quality System and participates in continuous improvement.

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