Payroll Assistant
1 week ago
Location : Fairfield, CA
Job Type: Temporary
Job Number: TEMP-Payroll Assistant-25
Department: Admin./Business Services
Opening Date: 03/20/2025
Closing Date: 6/30/2026 11:59 PM Pacific
Description
Payroll Assistant is the entry-level position within the series. A new hire may be placed as either a Payroll Assistant or a Payroll Generalist, depending on their qualifications. Incumbents hired and classified as a Payroll Assistant may ask for a reclassification to Payroll Generalist after (1) meeting the qualifications of a Payroll Generalist, and (2) two years employment as a Payroll Assistant with satisfactory evaluations.
Responsibilities
Incumbents perform clerical and technical payroll duties under close supervision while they accomplish the following key skills set:
- Learn systems, procedures, and policies
- Develop technical, teamwork, and interpersonal skills
- Demonstrate initiative and professional office behavior
- Collect and process time reports, overtime reports, and absence reports
- Run payroll processes for temporary employees and student help
- Track and report temporary employee time utilization for maximum days and hours
- Assist the Payroll Supervisor with year-end processes
- Assist the Payroll Generalists and Supervisor with other payroll tasks
- Communicate effectively verbally and in writing
- Demonstrate strong customer service skills and exhibit professional behavior
- Other duties as assigned
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skills and Abilities
Any combination of education, experience and training that provides the required knowledge and abilities is qualifying. Typical ways to obtain the knowledge and abilities would be:
- Graduation from high school supplemented by college courses in financial and managerial accounting AND one year of financial and statistical recordkeeping experience which includes the operation of an ERP systems, OR
- An AA degree from an accredited institution and 12 semester units in accounting, OR
- An earned Fundamental Payroll Certification (FPC) from the American Payroll Association, OR
- Any combination of education or work experience that will meet the professional requirements.
For temporary and/or on-call assignments, there are no benefits offered.
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