Billing Coordinator

2 weeks ago

New York, NY, United States Harvard Services Group Full time
Life at Harvard

Are you ready to be part of something Extraordinary? Look no further than Harvard is the largest family-owned provider of premier commercial janitorial and professional security services in the United States. We believe in the power of our people. Here, every team member is valued, empowered, and trained to contribute their best. We foster an inclusive workplace culture where diversity is celebrated and every voice matters.

A day in the life:

The Billing Coordinator will handle all aspects of billing and accounts receivable in compliance with the company's financial policies and procedures. This pivotal position focuses on billing process improvements, billing analysis and accuracy, timely invoice processing, as well as responsibility for analyzing billing metrics, complex sales arrangements, and work orders. This position will work closely with the Accounts Receivable Manager, Cost Accountants, the Client Solution Center, the Operations team, as well as the Credit Manager on outstanding client balances.

What you'll do as an Exceptional Team Member

  • Creating new accounts
  • Processing work tickets billing for onetime services
  • Monthly billing recurring processing through excel template and PDFs
  • Billing uploads through vendor portals, such as Corrigo and Coupa.
  • Processing debits, credits and refunds
  • Invoice standard monthly billing and identify any revenue recognition issues
  • Reconcile billing status with management
  • Identify opportunities for process improvements and to strengthen internal controls
  • Research and resolve payment discrepancies
  • Analyze invoices to ensure client billing accuracy
  • Assist with EOM closing process
  • Assist in audit preparation (internal / external)
  • Client Work Order review and reporting
  • Other accounting duties and departmental projects to meet business needs
What you'll need to be an Extraordinary Team Member
  • 1-2 years of experience in similar capacity
  • General accounting experience a plus
  • Proficient in Microsoft Office - Advanced knowledge of Excel and key functions (v-lookup, pivot tables)
  • Ability to work in a fast-paced environment
  • Self-motivated with strong organizational/prioritization skills
  • Ability to multi-task with close attention to detail
  • Excellent verbal and written communication skills
  • Dependable and team player
  • Excellent analytical and problem-solving skills
  • Demonstrates knowledge of financial processes, systems, controls and work streams
  • Understand how data produced impacts internal & external reporting


The Harvard Promise

Join our team of Extraordinary People committed to delivering Exceptional Service. Together, we'll redefine industry standards and create a workplace where your talent thrives. Discover your potential with Harvard Maintenance. Learn more about our company and culture, apply today and be part of something extraordinary.

www.harvardmaint.com

Harvard is offering a competitive salary structure including benefit package with medical, dental, life, and long-term disability (LTD) insurance along with 401K Savings Plan.

An Equal Opportunity Employer - M/F/D/V

Our Salary & Wage Details

USD $25.00/Hr.

Schedule

Hybrid

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