Office Manager

**Please note: This position is not with EfficientAide. It is a full-time, in-person/hybrid opportunity with one of our clients located in Dallas, TX. The client's identity will remain confidential until the second interview stage.

Description

About the Company (Confidential Client)

Our client is a fast-growing consumer company dedicated to helping people effortlessly find and book experiences they love. In today's always-connected world, consumers face an overwhelming number of options. By focusing on intuitive user experiences, dynamic inventory management, and data-driven testing, this company has built multiple high-growth brands. Its mission is to maximize choice while minimizing friction, powered by an exceptional team and best-in-class processes.

Our Core Values

We are guided by five principles that shape how we work, collaborate, and deliver results:

1. Own It - We take complete responsibility for our actions, commitments, and results. We see challenges through to the end and never say, "that's not my job."
2. Raise the Bar - We have a relentless drive for excellence and quality. Every hire strengthens our team's culture and capabilities, ensuring we continuously elevate our organization.
3. Bias for Action - We move with intentional speed and agility. We embrace calculated risks, adapt quickly to new information, and treat failure as an opportunity for learning and growth.
4. Have Backbone; Disagree and Commit - We speak up, even when it's uncomfortable. We challenge ideas respectfully, and once a decision is made, we commit wholeheartedly.
5. Dive Deep - We use curiosity and data to get to the root of every issue. We challenge assumptions and ensure our decisions are thoughtful and well-informed.

Job Summary

We are seeking a proactive and highly organized Office Manager & Administrative Coordinator to serve as the backbone of operations at our Dallas headquarters. This role ensures a seamless, productive, and welcoming environment for employees and guests while providing vital administrative support to Dallas-based executives. The ideal candidate is a master multitasker, a creative problem-solver, and a professional who thrives on ownership, discretion, and positivity.

Key Responsibilities
Office Management & Workplace Experience

• Serve as the first point of contact, welcoming visitors, clients, and employees with professionalism and warmth.
• Manage mail, packages, and deliveries efficiently.
• Maintain an organized, tidy, and welcoming office that reflects company culture.
• Oversee space planning, seating, and workspace optimization to support growth.
• Manage office supplies, kitchen stock, and vendor relationships to ensure smooth operations.
• Serve as liaison with building management for repairs, maintenance, and facilities needs.
• Monitor and troubleshoot office equipment functionality.
• Ensure compliance with health and safety protocols.
• Support HR with onboarding/offboarding and local orientation.

Executive Administrative Support

• Provide direct support to executives, including complex calendar management.
• Coordinate domestic and international travel arrangements.
• Prepare and reconcile expense reports and invoices.
• Assist with preparation and distribution of executive meeting materials.
• Handle sensitive information with discretion.
• Support cross-functional projects and ad hoc executive requests.

Event & Meeting Coordination

• Organize and manage logistics for Dallas office meetings, including A/V setup.
• Arrange catering and coordinate meals for events.
• Partner with HR/Admin leadership on large-scale events and company-wide meetings.
• Manage company swag inventory and assist with corporate gifting/employee recognition.

This description is not exhaustive; additional responsibilities may be assigned as needed.

Qualifications & Skills

• Experience: 3-5 years in office management, administrative, or executive assistant roles (corporate HQ experience preferred).
• Technical Skills: Strong proficiency in Microsoft Office Suite and Google Workspace; travel/expense software experience is a plus.
• Organizational Skills: Exceptional time management with the ability to juggle multiple priorities.
• Communication: Superior verbal and written skills with a polished, professional demeanor.
• Proactivity: Self-starter, resourceful, and independent problem-solver.
• Interpersonal Skills: Strong relationship builder across employees, executives, and vendors.
• Discretion: Proven ability to manage confidential information with integrity.

Compensation & Benefits

• Salary: $55,000 - $65,000 annually (based on experience)

• Benefits include:
• Medical, dental, and vision insurance
• 401(k) match
• Entertainment stipend
• Wellness/gym stipend
• Travel and lodging stipend
• Unlimited PTO

Salary

$55,000 - $65,000 per year

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