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Administrative Analyst 1 4P/194

2 weeks ago

Vestavia Hills, AL, United States 4P Consulting Inc Full time
Administrative Analyst 1
Location- Birmingham, AL

Contract -5 months
Position Summary

The Administrative Specialist is responsible for supporting the smooth and efficient operations of the department by performing a broad range of administrative, organizational, and compliance tasks. This role requires excellent attention to detail, strong communication skills, and a high level of professionalism in all interactions. The position also promotes and upholds a safe and collaborative work environment.
Key Responsibilities
Administrative Support
  • Provide comprehensive administrative support for department leadership and directors, including:
    • Calendar management
    • Travel arrangements
    • Expense report reconciliation
    • Coordination of meetings and events, including catering and room set-up/breakdown
  • Serve as a point of contact for internal and external communication, ensuring professional and prompt responses.
Compliance & Records Management
  • Process government timesheets and procurement card reports in a timely and accurate manner.
  • Maintain organized records and ensure compliance with Southern Company's administrative, accounting, and regulatory procedures.
  • Assist with invoice submission, purchasing, and procurement support, working closely with the Procurement Specialist.
Office Operations
  • Monitor and maintain inventory of office and breakroom supplies.
  • Coordinate with building services and vendors as needed to support facility-related needs.
  • Provide backup support to other administrative staff during absences or peak work periods.
  • Perform ad hoc administrative tasks as assigned.
Required Skills & Qualifications
  • High proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
  • Strong verbal and written communication skills.
  • Demonstrated ability to manage multiple tasks and prioritize effectively.
  • Exceptional attention to detail, organizational abilities, and time management.
  • Professional demeanor with a commitment to confidentiality and discretion.
  • Ability to work independently while maintaining team collaboration.
  • Experience coordinating travel, events, and financial reporting in a corporate environment.