SIS and ISEE Clerk

Purpose of Class

The SIS and ISEE Clerk works under general direction and exercises independent judgment and is responsible for supporting the District in evaluation, coordination, implementation, customization, training, hardware and software support of the Student Information System (SIS) and oversees the data submission schedule for the Idaho System for Educational Excellence (ISEE).

Primary Function

The primary function of a SIS and ISEE Clerk is to assist in a variety of support tasks in the operation and maintenance of the SIS for the benefit of the school district. This employee is responsible for supporting the user interface, data input quality, reports, security, training, and documentation for all student information system services including but not limited to registration, scheduling, and reporting software. In addition, the employee should have the capacity to effectively generate, analyze and report data, and have sound operational knowledge of the overall functionality of the SIS. Further, this position works with district staff to help various clients as required for SIS implementation and troubleshooting, as well as maintains data input standards and documentation, and assists in analysis and iterative improvement activities associated with SIS software and related technologies. Additionally, this position will be the primary registrar liaison for District's schools. As well as the lead clerk for the data submission required through ISEE.

The position requires strong computer skills, organizational skills, attention to detail, as well as the ability to think and reason in a logical sequence, and perform work accurately with numerous and frequent interruptions. The work is performed under the supervision of the Superintendent. The duties of this position are performed on site at the school district.

District Level Duties

• Operate PowerSchool at the District Level including end of year, beginning of year, storage of grades, building schedules
• Complete and submit required ISEE reports for the State of Idaho
• Maintaining all course codes and staff codes in PowerSchool for ISEE Reports
• Maintain and program all codes for the Civil Rights Report in PowerSchool
• Work with school nurse to oversee and ensure compliance with immunizations requirements
• Transfer of information from various third party software clients to/from Power School.
• Specific duties in regards to District Registrar as determined by the Superintendent

Essential Duties and Responsibilities (will vary by assignment)

• Provides ongoing setup and configuring support, validating updates and ensuring the system is configured to support school operations and district mandated reporting;
• Formulate technology solutions to accommodate both business needs and district technology standards;
• Leverage change and release management process to ensure all platform updates and upgrades are thoroughly tested and signed-off prior to go-live;
• Maintains confidentiality, protecting company, personal, and private information;
• Serves as SIS expert by entering, summarizing, analyzing, and reviewing data for accuracy to produce standard, custom, and confidential reports;
• Assists with training school and district related staff including but not limited to registration, scheduling, and student information software;
• Serves as primary resource to support and resolve SIS related problems with school and District staff and related community stakeholders;
• Responsible for coordinating support issues involving SIS software with the District IT service desk to assist with initial support inquiries;
• Primary contact between the District and the vendor to develop successful support practices and improve system functionality;
• Works closely with system administrator, supervisor, and site technology staff to ensure smooth functioning of SIS software;
• Works with school and District related staff to evaluate third party software to enhance SIS functionality;
• Follows district grade reporting calendar timeline to implement the registrar operational tasks; progress reporting process, grade reporting process, and transcript process;
• Maintains accurate files and records related to registration and student records;
• Attends SIS software and state training sessions on a regular basis;
• Responsible for coordinating training for the SIS technology with school and District related staff including but not limited to registration, scheduling, and student information software;
• Ensure system is configured to support federal, state, and district compliance reports, and assist in the process to validate and provide data to district subject matter experts;
• Administers SIS software user security;
• Perform all work duties and activities in accordance with District policies, procedures, and safety practices;
• Makes recommendations for changes in procedures to ensure the consistency of data entry in SIS software for maintaining data quality.

Other Duties and Responsibilities

• May perform other special projects related to the operation of the district;
• Perform complex analysis and synthesis of district data;
• Prepare, schedule and conduct hands-on training sessions for varied user groups; produce tutorial videos and other interactive training media;
• Performs other related duties as required.

Qualifications

• Bachelor's degree preferred.
• Minimum 2 years' experience with K-12 school finance, State Reporting data collection, or other relevant student information system experience;
• Or, an equivalent combination of relevant education, training, and/or experience (i.e. A bachelor's degree in education, business administration, public administration, or information technology, with appropriate education coursework);
• Experience working with elementary and secondary public school operations is preferred;
• Experience using internal or third-party report writing tools to create data exports or reports for various stakeholders is preferred;
• Experience working with PowerSchool is preferred

Competency Requirements:

• Strong organizational and interpersonal skills;
• Ability to analyze data;
• Adapt technology to district needs;
• Demonstrate independent, creative thinking and analytical skills;
• Self-motivated and self-directed, highly organized, and detail-oriented;
• Professional demeanor with strong ethical standards and ability to adapt to change;
• Excellent computer skills and trouble-shooting skills;
• Proven ability to work in a fast-paced, demanding environment, on multiple projects simultaneously both as a team member and individually;
• Ability to apply independent judgment in correcting data errors or omissions;
• Ability to exercise a high degree of confidentiality regarding SIS in accordance with federal privacy laws, and any additional standards required by the state or local school district;
• Ability to work effectively with others of diverse backgrounds and various education levels and to establish and maintain effective working relationships as necessitated by work assignments;
• Analyze complex server and workstation systems, identify problems, develop logical conclusions and implement effective solutions;
• Develop and recommend cost effective system improvements;
• Operate a motor vehicle;
• Ability to train and communicate with non-technical staff including the ability to present complex concepts.

Essential Physical Abilities

• Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to understand verbal instructions and to communicate effectively on the telephone and in person;
• Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions; troubleshoot and install computer systems and equipment, and organize documents and materials;
• Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment, repair and maintain computer systems and related equipment and to operate a motor vehicle;
• Sufficient personal mobility, flexibility, and balance, with or without reasonable accommodation, which permits the employee to work in various office/school locations with computer equipment, lifting or moving objects that weigh up to 35 lbs.;
• Job tasks may require, with or without reasonable accommodation, climbing, stooping, kneeling, crouching, reaching, standing, walking, lifting, grasping and repetitive motions.

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