Administrative Secretary

4 days ago

Conway, AR, United States Conway Public Schools Full time
Position Type:
Secretarial/Clerical

Date Posted:
7/28/2025

Location:
Administration Building
Job Description
Administrative Secretary - Accounts Payable Clerk
Conway Public School District

Qualifications:
  1. Bachelor's Degree in accounting or equivalent experience, preferred
  2. Minimum of 2 years of experience in public or private sector accounting and/or bookkeeping.
  3. Ability to work independently, to organize work and to manage details.
  4. Experience in computer operations including working knowledge of Microsoft Office Products required. Experience with eFinance and Cognos preferred.
  5. The ability to keep confidential matters relating to personnel, students, administration and all other data as found in a school office.
  6. An understanding of fund accounting and generally accepted accounting practices.
  7. Strong oral and written communications skills.

Reports to:
Business Manager

Supervises:
N/A

Terms of Employment:
The contract length will be 240 days.

Evaluation:
Based on local district policy and Arkansas Department of Education guidelines, and performed by the Business Manager.

Job Goal:
To work effectively, professionally and cooperatively with internal staff, other district school and department staff, and the public, in the successful achievement of the Department's objectives and responsibilities.

Performance Responsibilities:
  1. Responsible for logging of invoices for payment and reconciling those invoices to purchase orders or other methods of payment.
  2. Responsible for working with district vendors to ensure the proper and timely payment of district invoices and obligations and maintaining file documentation for such payments.
  3. Ensures items ordered by the district have been properly received by the schools/departments.
  4. Consolidates and batches purchase orders for payment.
  5. Responsible for data entry of purchase orders and pay vouchers for weekly accounts payable cycles as needed.
  6. Collects, collates and maintains data and records.
  7. Prepares correspondence and reports as needed and directed.
  8. Provide guidance and technical assistance to principals, directors, supervisors, coordinators, and superintendent, staff, and the general public regarding accounting operations
  9. Assist with the establishment and implementation of accounting policies and accounting control procedures.
  10. Monitor the payment of invoices to outside vendors.
  11. Participate in meetings, workshops and seminars for the purpose of conveying and/or gathering information required to perform functions.
  12. Perform other duties and assume other related responsibilities as may be assigned by the Business Manager.
  13. Performs other duties as assigned.

This job description is in no way an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or promise or guarantee of any specific terms or conditions of employment. Conway Public Schools reserves the right to add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems advisable.

Revised: July 28, 2025

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