Accounts Payable Specialist

24 hours ago

San Diego, CA, United States Gensler Full time

Your Role

The Senior Accounts Payable Specialist is responsible for overseeing the full-cycle accounts payable process while ensuring accuracy, timeliness, and compliance with company policies. This position plays a key role in supporting financial operations and works closely with vendors, consultants, and internal teams to ensure smooth and efficient AP functions.

What You Will Do

  • Process a high volume of accounts payable transactions accurately and efficiently

  • Code and enter supplier invoices, including operating expenses and project-related costs, into accounting systems

  • Manage weekly check runs, wire transfers, and rush payments as required

  • Ensure timely and compliant vendor payments in accordance with company policies

  • Investigate and resolve discrepancies or issues that arise during invoice processing

  • Provide prompt, professional, and accurate responses to vendor emails and internal customer inquiries

  • Assist with vendor onboarding and maintain vendor records

  • Create and manage budgets in alignment with departmental goals

  • Generate, review, and maintain accurate financial reports

  • Review employee timesheets and labor allocations for accuracy

  • Reconcile and manage corporate credit card transactions

  • Conduct regular reviews of open payables and outstanding checks

  • Support internal and external audits by preparing required documentation

  • Prepare and review journal entries for the month-end close process

  • Assist with cash receipt entries and general accounting tasks as needed

  • Participate in month-end close activities and special projects as assigned

Your Qualifications

  • 5+ years of experience in accounts payable or a related accounting field

  • Associate's degree required; Bachelor's degree or relevant coursework in Accounting, Finance, or Economics preferred

  • Strong proficiency in Microsoft Excel (e.g., pivot tables, formulas, data analysis)

  • Highly organized, with the ability to prioritize and manage multiple tasks under tight deadlines

  • Demonstrated ability to identify and implement process improvements

  • Strong communication skills, both verbal and written

  • Self-motivated, proactive, and able to work both independently and collaboratively

  • Proven ability to handle a high-volume workload in a fast-paced environment

**The hourly salary will be estimated between $31.25 - $36.06 plus bonuses and benefits and contingent on relevant experience. To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler

Life At Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Awareness Week," our offices reflect our people's diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

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