Legal Operations
4 days ago
Legal Operations & Compliance Specialist
Location: Miami Lakes, FL
Employment Type: Full-Time
Department: Legal & Compliance
About Us
We're a growing, multi-entity automotive and e-commerce organization looking for a Legal Operations & Compliance Specialist who loves structure, accuracy, and building seamless processes. If you thrive in a fast-paced environment, enjoy wearing multiple hats, and want to make a real impact across several business units, we want to meet you
About the Role
The Legal Operations & Compliance Specialist serves as a key resource supporting corporate legal, compliance, and operational functions. This role manages contracts, business filings, onboarding compliance, and entity records while partnering closely with internal counsel on more complex matters. You'll bring order to our legal infrastructure, help keep the company protected, and ensure we remain audit-ready and compliant across jurisdictions.
What You'll Do
Legal Operations
- Review, draft, and manage standard contracts, NDAs, and commercial agreements
- Maintain an organized contract database and track renewals
- Prepare and file entity formations, foreign qualifications, branch registrations, and annual reports
- Maintain corporate records, including resolutions, operating agreements, and minute books
- Support lease reviews, renewals, and insurance policy updates
- Organize and escalate complex legal matters to internal counsel with complete documentation
- Conduct KYC/AML checks and OFAC screenings for customer and vendor onboarding
- Track and renew all business licenses, registrations, and certifications
- Review and monitor vendor insurance certificates to ensure correct coverage and timely renewals
- Prepare and file Beneficial Ownership Information (BOI) reports under the Corporate Transparency Act
- Perform vendor due diligence and verify regulatory compliance
- Maintain audit-ready compliance records and support internal and external audits
- Assist in developing compliance policies and identifying risks or process gaps
- Partner with Finance, Sales, Operations, and Legal on cross-functional projects
- Provide clear guidance to internal teams regarding contract requirements and compliance protocols
Required:
- Paralegal certificate or 3-5 years of legal operations and/or compliance experience
- Strong contract review and drafting skills
- Knowledge of AML/KYC procedures and regulatory compliance
- Excellent organizational skills and meticulous attention to detail
- Ability to multitask in a fast-paced environment
- Strong communication skills and sound judgment on when to escalate issues to counsel
- Opportunity to grow and expand your legal operations expertise across multiple business entities
- Collaborative environment where your work directly impacts efficiency, compliance, and operational success
- A chance to build processes, improve systems, and contribute to a high-performing legal function
If you're a detail-driven, proactive professional who enjoys building strong legal and compliance frameworks, we'd love to hear from you. Apply today and join a team that values integrity, precision, and continuous improvement.
Pay Range
$65,000.00 Annually to $85,000.00 Annually
-
Legal Billing Specialist
5 days ago
Miami, FL, United States Miami Family Law Group Full timeWe are seeking a meticulous and detail-oriented Billing Specialist to join our legal team. The ideal candidate will have extensive experience with Clio billing software and a solid understanding of legal billing processes. This role involves managing billing operations, ensuring accuracy and efficiency in invoicing, and providing exceptional support to our...
-
Legal Billing Specialist
2 weeks ago
Miami, FL, United States Miami Family Law Group Full timeWe are seeking a meticulous and detail-oriented Billing Specialist to join our legal team. The ideal candidate will have extensive experience with Clio billing software and a solid understanding of legal billing processes. This role involves managing billing operations, ensuring accuracy and efficiency in invoicing, and providing exceptional support to our...
-
Legal Billing Specialist
1 week ago
Miami, FL, United States Miami Family Law Group Full timeWe are seeking a meticulous and detail-oriented Billing Specialist to join our legal team. The ideal candidate will have extensive experience with Clio billing software and a solid understanding of legal billing processes. This role involves managing billing operations, ensuring accuracy and efficiency in invoicing, and providing exceptional support to our...
-
Legal Billing Specialist
7 days ago
Miami, FL, United States Miami Family Law Group Full timeWe are seeking a meticulous and detail-oriented Billing Specialist to join our legal team. The ideal candidate will have extensive experience with Clio billing software and a solid understanding of legal billing processes. This role involves managing billing operations, ensuring accuracy and efficiency in invoicing, and providing exceptional support to our...
-
Legal Administrative Secretary
5 days ago
Miami, FL, United States Atrium Staffing Full timeOur client is a renowned company in the legal industry and is seeking a Legal Administrative Secretary. Salary/Hourly Rate: $90k - $100k Position Overview: We are seeking an experienced Legal Administrative Secretary to join our client’s esteemed litigation firm. The ideal candidate will have a strong background in legal secretarial work, particularly in...
-
Legal Administrative Secretary
3 days ago
Miami, FL, United States Atrium Staffing Full timeOur client is a renowned company in the legal industry and is seeking a Legal Administrative Secretary. Salary/Hourly Rate: $90k - $100k Position Overview: We are seeking an experienced Legal Administrative Secretary to join our client’s esteemed litigation firm. The ideal candidate will have a strong background in legal secretarial work, particularly in...
-
Legal Site Supervisor
3 days ago
Miami, FL, United States Paladin Consulting Full timePaladin Consulting is currently hiring a Legal Site Supervisor to join our team working onsite at our client's office located in Miami, FL We work with companies that offer environments for our employees to contribute, learn, and advance their career. We treat you like you are part of the family. Job Title: Legal Site Supervisor Work Location: Miami, FL...
-
Legal Site Supervisor
8 hours ago
Miami, FL, United States Paladin Consulting Full timePaladin Consulting is currently hiring a Legal Site Supervisor to join our team working onsite at our client's office located in Miami, FL We work with companies that offer environments for our employees to contribute, learn, and advance their career. We treat you like you are part of the family. Job Title: Legal Site Supervisor Work Location: Miami, FL...
-
Legal Support Specialist
7 days ago
Miami, FL, United States Aligned Solutions Inc Full timeAligned Solutions is seeking a Real Estate Legal Support Specialist for a well respected company. The Real Estate Legal Support Specialist supports a broad range of practice-specific activities including managing day-to-day administrative and strategic initiatives, managing workflow, and preparation of client reports and documents. The role also requires...
-
Legal Support Specialist
3 days ago
Miami, FL, United States Aligned Solutions Inc Full timeAligned Solutions is seeking a Real Estate Legal Support Specialist for a well respected company. The Real Estate Legal Support Specialist supports a broad range of practice-specific activities including managing day-to-day administrative and strategic initiatives, managing workflow, and preparation of client reports and documents. The role also requires...
