Full Time EA in Manhattan Beach
6 days ago
Location: Primarily remote with occasional on-site support in Manhattan Beach
Schedule: Full-time,
Monday-
Friday with flexibility for urgent matters
Compensation: Competitive, commensurate with experience
About the Role
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a busy entrepreneur and family based in Manhattan Beach. This is a fast-paced, dynamic role that requires exceptional multitasking skills, judgment, and discretion. The ideal candidate thrives in an ever-changing environment and enjoys managing both professional and personal priorities seamlessly.
You will serve as the primary point of contact and right-hand support for the executive-handling a broad range of administrative, logistical, and coordination tasks to ensure the smooth running of business and family operations.
Key Responsibilities
- Executive Support
- Manage complex, high-volume calendars across multiple time zones, coordinating professional and personal appointments, travel, and meetings.
- Prioritize and manage incoming communications, including email and calls, ensuring timely and appropriate follow-up.
- Prepare and edit correspondence, reports, and presentation materials as needed.
- Anticipate needs and proactively manage tasks to keep projects moving forward.
- Travel & Logistics
- Coordinate extensive domestic and international travel-including flights, accommodations, ground transportation, and itineraries for both business and family members.
- Maintain travel documentation and ensure smooth transitions between locations.
- Project Management
- Support multiple professional ventures simultaneously, tracking progress, deadlines, and deliverables.
- Liaise with partners, clients, vendors, and household staff to ensure clear communication and task completion.
- Personal Assistance
- Handle personal scheduling, errands, and household-related coordination as needed.
- Manage family-related travel, appointments, and special events.
- Provide general support with lifestyle management and organization.
- Operations & Administration
- Organize and maintain digital filing systems, expense reports, and receipts.
- Support vendor management and payments in collaboration with accounting teams.
- Maintain confidentiality and exercise sound judgment at all times.
- 5+ years of experience supporting a C-level executive, entrepreneur, or family office.
- Strong proficiency with Google Workspace, Microsoft Office Suite, and scheduling platforms (e.g., Calendly, Zoom).
- Proven experience managing heavy calendars, multiple projects, and complex travel logistics.
- Excellent written and verbal communication skills.
- Ability to work independently, anticipate needs, and adapt quickly to change.
- Must be highly organized, resourceful, and solution-oriented.
- Comfortable working in a fast-paced, high-expectation environment.
- Must maintain the highest level of confidentiality and professionalism.
- Mostly remote, with occasional in-person meetings or local errands in the Manhattan Beach area.
- Must be available during Pacific Time business hours and occasionally outside regular hours for travel or urgent matters.
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