Patent Legal Assistant

1 week ago

Los Angeles, CA, United States Loeb & Loeb Full time

Travel Required: 0%
Full-Time Salaried
Salary Minimum: $95,000.00 to Salary Maximum: $105,000.00
Non-Exempt

At Loeb & Loeb, we offer a dynamic and supportive environment that rewards innovation and teamwork, the resources to ensure a smooth transition and provide a dynamic, forward-thinking culture and community in which you and our clients can thrive for the long term.

Summary

We are seeking a patent legal assistant with a deep understanding of the patent application process to join our dynamic patent department. This role requires a strong foundation in both patent prosecution and patent litigation and offers the opportunity to support our Hong Kong and Chicago patent teams.

Essential Duties & Responsibilities

Foreign Docket Management

  • Run foreign docket reports and proactively communicate with attorneys regarding U.S. and international deadlines.
  • Verify accuracy of docket entries and ensure proper data entry.
  • Monitor and communicate with clients daily regarding upcoming foreign application deadlines.
  • Generate and distribute foreign order letters for filings based on docket schedules.
  • Request priority and certified documents; forward to foreign agents as required.
  • Prepare and send foreign annuity due reports to clients.
  • Create annuity portfolio reports for all clients and manage direct client communications.
  • Forward formal documents to clients for signature and transmit signed documents to foreign agents.
  • Monitor foreign docketing in Asia and other time zones; report to foreign offices accordingly.
  • Manage file transfers, including preparation of power of attorney forms across multiple jurisdictions and accurate docketing of incoming files.
Client & Attorney Support
  • Prepare customized client docket portfolio reports on an as-needed basis.
  • Generate weekly client docketing reports listing all pending actions.
  • Track and manage docket dates for attorneys to ensure timely responses.
  • Draft reporting letters using client-specific formats.
  • Draft office action response shells for attorney review.
  • File patent applications and office action responses with the USPTO.
  • Forward incoming USPTO correspondence to clients in the required format for internal docketing.
  • Process client instructions and relay them to the appropriate team members.
Corporate and Litigation Support

Corporate Transactions Support
  • Identify and reconcile unlisted intellectual property during corporate transactions.
  • Verify chain of title, lien status, application status, and annuity payments for IP assets.
  • Prepare and file global IP assignments in accordance with transaction requirements.
Litigation Support
  • Verify case citations and confirm case law is valid.
  • Assist with creating filing documents and exhibits.
  • Court filings and maintain case calendar.
Specific Skills, Knowledge & Abilities Required
  • Proficiency in Microsoft Office Suite, Outlook, and iManage.
  • Effective written and verbal communication skills.
  • Proven ability to work collaboratively across multiple teams and time zones.
  • Strong organizational and time management skills.
  • Detail-oriented with a commitment to high-quality work.
  • Excellent analytical and problem-solving skills with the ability to assess issues and implement effective solutions.
  • Ability to work well under pressure in a fast-paced, deadline-driven environment.
  • Flexible, dependable, and maintains a positive, professional attitude.
  • Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.


Education and/or Experience
• Minimum of 5 years experience with patent applications preferably within mid to large size firms.

Physical Demands
• Prolonged periods of sitting or standing at a workstation with monitor for extended periods of time.
• Able to travel to various floors to pick up and drop off work assignments.
• Must be able to lift 15 pounds at times.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

At Loeb, we take pride....

At Loeb, we take pride in fostering an inclusive, collaborative culture where talent is valued, and contributions make a real impact.

You've worked hard to build your career. We'll work just as hard to help you grow.

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