DEPUTY CITY CLERK

7 days ago

Forest Park, GA, United States City of Forest Park, GA Full time
JOB SUMMARY

The purpose of this classification is to provide highly responsible secretarial, administrative, and clerical support. Work involves providing administrative and clerical support functions to the City Clerk. Employees in this class are in highly visible positions requiring frequent communication with all levels of City government, external agencies and businesses, the media, and the public.

ESSENTIAL JOB FUNCTIONS

  • Support the vision, mission and principles of the city and the City Clerk's Office.
  • Prepares and assists with reports, correspondence, agenda and agenda packet materials, and other documents in the absence of the City Clerk.
  • Transcribe minutes of the council meetings, ethics, and retirement boards.
  • Maintains resolutions and ordinances adopted and distributes to all departments.
  • Assists in the preparation of ordinances and resolutions that are being proposed by the governing body for approval; notifies the legal organ of meetings, dates, and times.
  • Process Open Records Requests through JustFIOA and accordance with Georgia Sunshine Laws.
  • Required to attend meetings of Mayor and Council; staff meetings; retirement board meetings; and Mayor and Council retreats in the absence of the City Clerk.
  • Makes reservations and travel arrangements; and coordinates logistical arrangements meetings, retreats, and Mayor's Christmas Party (i.e., conference rooms, catering, etc.)
  • Assist with registrations for training, process expense reports, process Executive Office and Mayor and Council invoices for payment.
  • Establishes and maintains a variety of files and records, to include both automated and manual files.
  • Manage and maintain the records retention for the city.
  • Operates a personal computer, telephones, copiers, and other general office equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
• Performs other related duties as required.

MINIMUM QUALIFICATIONS

Education and Experience:

Requires an associate's degree and three (3) years of closely related experience in public administration, administrative support, municipal or county government, and records management, or an equivalent combination of education and experience.

Preferred Qualifications:

Georgia Clerk's Certification or the ability to obtain within 3 years.

Knowledge, Skills, and Abilities:
  • Ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.
  • Ability to apply principles of persuasion and/or influence over others in a supervisory capacity.
  • Ability to operate, maneuver, and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
  • Ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
  • Ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; ability to utilize principles of fraction; ability to interpret graphs.
  • Ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.
  • Ability to exercise judgment, decisiveness, and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
PHYSICAL DEMANDS

The work is sedentary which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.
  • Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
  • Mental Acuity: Ability to make rational decisions through sound logic and deductive processes.
  • Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
  • Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely
  • Visual Acuity: Have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.


WORK ENVIRONMENT

Work is performed without exposure to adverse environmental conditions.

  • Deputy City Manager/ Chief of Staff

    6 days ago

    College Park, United States City of College Park Full time

    Deputy City Manager/Chief of Staff The City of College Park, Maryland, is seeking an exceptional municipal executive-an experienced professional- who excels in all aspects of municipal operations to serve as one of two senior executives reporting directly to the City Manager. This position is a key member of the City's executive leadership team, presenting a...

  • Deputy City Secretary

    3 weeks ago

    Deer Park, United States Government Jobs Full time

    City Secretary SupportThe City of Deer Park is seeking a dedicated individual to support the City Secretary in a highly responsible and complex position. This role contributes to the design, administration, and official functions of the City Secretary Department.Salary: $33.37 HourlyGeneral PurposeAssists in planning, directing, managing, and overseeing the...

  • City Manager

    1 week ago

    Park City, United States International City Management Full time

    Incorporated in 1884, Park City, Utah (pop. 8,400, elev. 6,898 ft., 20 sq. mi.), proudly celebrates its roots as a booming silver mining town turned world-class mountain resort community. Today, the city's reputation rests on its two major ski destinations - Park City Mountain and Deer Valley Resort. At peak times, Park City's daytime population swells to...

  • City Manager

    2 weeks ago

    Park City, United States International City Management Full time

    Incorporated in 1884, Park City, Utah (pop. 8,400, elev. 6,898 ft., 20 sq. mi.), proudly celebrates its roots as a booming silver mining town turned world-class mountain resort community. Today, the city's reputation rests on its two major ski destinations - Park City Mountain and Deer Valley Resort. At peak times, Park City's daytime population swells to...

  • Deputy Director of Housing and Community Development

    7 days ago

    Takoma Park, United States City of Takoma Park Full time

    The City of Takoma Park seeks a full-time Deputy Director to help manage the Housing and Community Development (HCD) Department and lead complex department-wide projects. The Deputy Director assists in the internal and external oversight of the Housing & Community Development Department, working closely with the Department Director to ensure quality customer...

  • Deputy Director

    7 days ago

    Floral Park, United States City of New York Full time

    Company DescriptionJob DescriptionHours: Full Time- 35 HoursWork Location: 30-30 Thomson Avenue, LIC, NY 11101Only candidates who are permanent in the Administrative Staff Analyst or those who are reachable on the DDC promotional list (exam #9536), or open-competitive list (exam #9058) may apply. Please include a copy of your Notice of Results card or...

  • Deputy Director

    7 days ago

    Floral Park, United States City of New York Full time

    Company DescriptionJob DescriptionHours: Full-Time - 35 HoursWork Location: 30-30 Thomson Avenue, LIC, NY 11101Only candidates who are permanent in the Administrative Project Manager title or those who are reachable on the Open-Competitive List (Exam #8042) may apply. Please include a copy of your Notice of Results card or indicate if you are already...

  • Administrative Clerk II

    3 weeks ago

    Oak Park, United States City of Oak Park Full time

    Administrative Clerk IIThe City of Oak Park is currently recruiting an Administrative Clerk II, to work in our Public Safety Department's Records Division!This position of Administrative Clerk II is responsible for providing a multitude of clerical support to the Records Division, including, but not limited to, utilizing computer systems and reviewing manual...

  • Administrative Clerk II

    1 week ago

    Oak Park, Michigan, United States City of Oak Park Full time $20 - $23

    JOB TITLE:Administrative Clerk IIHourly, FLSA Non-Exempt - TPOAM Bargaining Unit Position - Grade 2DEPARTMENT/DIVISION:Department of Public SafetyJOB SUMMARY:The City of Oak Park is currently recruiting an Administrative Clerk II, to work in our Public Safety Department's Records DivisionThis position of Administrative Clerk II is responsible for providing a...

  • Court Clerk

    2 weeks ago

    Lake Forest Park, WA, United States City of Lake Forest Park, WA Full time

    Salary: $27.46 - $36.61 Hourly Location : Lake Forest Park, WA Job Type: Full-Time Job Number: 25-04 Department: Judicial Court Opening Date: 09/30/2025 Under the direction of the Court Administrator, performs a variety of technical, clerical, and administrative duties to assist the court in the adjudication of criminal and civil matters. The Court Clerk is...