Client Services Coordinator

1 week ago

Irvine, CA, United States AA2IT Full time

Req ID: 13272
Title: Receptionist
Bill Rate: $21/HR on W2
Location: 18575 Jamboree Road, Irvine CA - Hours: M-F | 8.30-5.30

Overview of Work Environment/Client Nuances/Team Overview: The resource will be responsible for a range of front office and administrative support tasks to ensure smooth daily operations and a welcoming office environment.

Resource's typical working day:
Reservation Coordination
- Managing meeting room bookings and ensuring availability for scheduled appointments
- Coordinating reservations for internal and external guests as needed

Office Amenities & Setup
- Ensuring meeting rooms are properly set up with required amenities
- Monitoring and restocking pantry snacks and supplies
- Assisting with general office maintenance and cleanliness

Visitor Management
- Handling visitor check-ins and ensuring proper registration
- Providing assistance to guests and directing them to appropriate contacts

Catering Support
- Coordinating with catering services and guiding them on where to set up within the office
- Assisting with food deliveries and ensuring proper placement

Mail and Package Handling
- Receiving, tracking, and distributing incoming packages
- Managing outbound mail and courier requests

Reception Duties
- Answering and directing phone calls
- Responding to general inquiries from clients and employees
- Supporting administrative tasks such as filing, scheduling, and documentation

Facility Support
- Loading and unloading the dishwasher
- Cleaning and organizing common areas
- Assisting with maintenance requests and coordinating with building services

Employee & Client Assistance
- Providing support for employee or client needs related to office logistics
- Ensuring a professional and helpful front desk presence

Must-Have Skills:
- Strong communication skills
- Excellent organizational abilities
- Comfortable working with new technologies
- Flexible in handling various tasks and situations
- Adaptable to changing environments and priorities

Nice-to-Have Skills:
- Willingness to learn and explore new technologies
- Basic understanding of digital tools or platforms

Years of Experience: at least 2 years or more in a receptionist or front desk role.
Education: High School Diploma or GED equivalent

Software Skills:
- Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
- Experienced in Outlook for email and inbox management
- Skilled in calendar scheduling and coordination

Interview Process: 1st virtual interview and/or 2nd onsite interview

Summary:
As a Receptionist, you will provide administrative tasks to a department or office. This includes greeting and assisting visitors, answering calls, setting up and maintaining meeting rooms, some housekeeping tasks and other duties.

Kindly share your resume with answers:
Q1: How many years of exp in Commercial Real Estate as Receptionist / Concierge
Q2: How far you live from and how will you commute daily to 18575 Jamboree Road, Irvine CA - Hours: M-F | 8.30-5.30
Q3: For submission; kindly share MM/DD of Birth (no year)

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