Contract Administrator

Job Description

See what you re missing. Our employees work on the world s most advanced electronics from detecting threats for F-35 pilots to illuminating the night for soldiers. Spanning air, land, sea, and space, we are developing the technology of tomorrow, delivered today. Drawing strength from our differences, we re innovating for the future. And you can, too.

Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first exemplified by our mission: We Protect Those Who Protect Us. Sound like a team you want to be a part of? Come build your career with BAE Systems.

In Controls & Avionics Solutions (CAS), you will have the opportunity to help define and develop the next generation of avionics for both commercial and military platforms whether it is fly-by-wire flight controls, full authority digital engine controls, or power management.

Work Format: Because this role involves a combination of collaborative/in-person and independent work, it will take the form of a hybrid work format, with time split between working onsite and remotely. This position is based in Endicott, New York. However, working from a remote location may be an option for highly experienced candidates that have a strong track record of success in contract administration.

The Role:

Join a dynamic Contracts team that supports the delivery of mission critical capabilities across a diverse portfolio of government, commercial and international customers. The Contracts organization is the trusted business partner managing customer relationships, negotiating deals, creating innovative solutions, and providing regulatory knowledge to our customers. We are committed to employee growth and development, allowing employees to build a long term career at BAE Systems. In addition to challenging day to day assignments, employees are encouraged to pursue special projects, participate in formal and informal mentoring programs and networking events, and rotate into different roles with increasing levels of responsibility. Contracts employees are provided opportunities for promotion and relocation to other business units within the U.S. and overseas. BAE Systems also provides employees with opportunities to engage with and positively impact the internal and external community in which we work.

We view culture as one of our most critical competitive advantages. Contracts employees come to work every day because of our strong culture and passion for our significant role in the success in the success of the business. Our Cultural Principles are:

• Engage everyone with respect and goodwill

• Stay calm independent of circumstances

• Be humble and work collaboratively

• Feel empowered to do the right thing

• Listen, be curious, and allow differences to influence our decisions

BAE Systems, within the Military Aircraft Systems (MAS) Product Line, is looking for a motivated and experienced professional to join our Controls and Avionics Solutions (CAS) Contracts Organization.

This position will be responsible for ensuring compliance with company policies, legal and customer requirements with guidance or supervision of the Product Line Director of Contracts. The successful candidate will need to interpret and communicate business commitments and alternatives to the Product Line Management team, the Contracts management organization, and executive leadership.

Basic Functions of the Job:

The selected candidate will work with customers to shape and close business opportunities in concert with internal objectives for the MAS Product Line and CAS Business Area.

Primary Duties and Responsibilities:

• Maintain and demonstrate a working understanding of the U.S. government acquisition and procurement environment, the BAE Systems Contracts function, relevant Company policies and procedures, commercial contracting methods, export, FAR/DFARS, and other government regulations. Acquire a general understanding of the different pricing environments relevant in government contracting.

• Participating and leading proposal team meetings, preparing the terms, conditions and bid assumptions upon which the proposal may be submitted, reviewing the technical and pricing proposals for accuracy and consistency, and preparing proposal documents for submittal to the customer.

• Responsibilities also include coordinating with other company functions as required to ensure the appropriate reviews are scheduled and conducted and the required review and approval signatures are received prior to the submittal of proposals or execution of contractual documents.

• Research and make recommendations on contract language and seek guidance on complex terms and conditions from higher-level contract administrators and managers. Negotiate routine or moderately complex contracts under the general guidance of the Contracts Manager.

• Provide analysis of solicitations, assure that bid/proposals are prepared and presented in a manner to afford the Company the greatest opportunity to obtain the contract award while minimizing associated liabilities and risk, support independent proposal reviews.

• Capable of establishing and managing negotiation strategies, and financial requirements, conduct negotiation of contracts; execute proposals and contracts to the threshold delegated.

• Administer all aspects of assigned contract or purchase order processing including, but not limited to, accuracy of order entry data, contract funding, scope changes, contract amendments, receipts and delivery schedules, legal requirements and other commitments.

• Lead or support fact-finding and other audit activities.

• Participate in final stages of assigned contract by (1) verifying completion of all commitments, and (2) performing assigned activities associated with contract closeout.

• Compile and maintain all required contractual records and documents in accordance with contract requirements and Company policies and procedures.

• Primary point of contact between the Company and the Customer for all contractual matters on assigned contracts and projects including auxiliary agreements such as Proprietary Information Agreements.

• Prepare contract summaries, and provide management with complete, current and accurate data by reporting progress on contract activity, together with recommendations for management action/decision.

• Act as the primary point of contact between the company and the customer for all contractual matters on assigned contracts and projects including auxiliary agreements such as proprietary information agreements. Draft, prepare, and execute various internal and external correspondence on contractual matters with increasing levels of autonomy but under the supervision of a Contracts manager, commensurate with experience and demonstrated competence.

• Performs other duties as required.

Required Education, Experience, & Skills

• Bachelor s degree

• 2 or more years of directly related experience

• Exercise discretion and independent judgment in the performance of duties set forth above.

• Communicates effectively both orally and in writing

• Exhibits sound interpersonal skills involving interfacing, coordinating and negotiating with company personnel, customers and suppliers

• Experience using computer skills to prepare appropriate reports, briefings, presentations, letters and documents

• Makes informed decisions using sound judgment while complying with policies, procedures, appropriate principles and applicable state and federal laws and regulations

• Develops and demonstrates research and presentation skills

• FAR/DFARS knowledge

• Eligible for or holds a US DoD SECRET level clearance or higher

Preferred Education, Experience, & Skills

• Bachelor's degree in Business or related field; Master s degree is a plus

• Experience with government contracting, commercial contracting, intellectual property and international business

• FAR/DFARS knowledge and experience

• National Contract Management Association (NCMA) membership and Certified Federal Contracts Manager (CFCM) certifications are a plus

• Holds a current US DoD SECRET level clearance or higher

Pay Information

Full-Time Salary Range: $60076 - $102130

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

Contract Administrator - Hybrid

116656BR

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