Human Resources Associate

6 days ago

Boston, MA, United States Christian Science Inc Full time
SUMMARY

The Human Resources (HR) Associate works as a collaborative member of the HR Team to provide high quality services to the Church organization and Publishing Society (CSPS). Reporting to the Assistant Manager, this position provides a wide range of essential administrative support for the day-to-day operations. This position provides punctual, accurate, and thorough assistance in their daily work, projects, and responses to inquiries. This position is expected to maintain the confidentiality of sensitive information, and exercise discretion, discernment, confidence and grace in all HR activities. The HR Associate exemplifies the role of HR as an effective and trusted partner that demonstrates accountability and grace, and supports the organization's mission, culture, and goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES

General HR Administrative Support (50%)
  • Gain and apply in-depth knowledge of human resources fundamentals, applicable employment laws, and the Church's policies, and practices to:
    • Contribute to the day-to-day administrative needs of the HR department.
    • Take the lead in coordinating meetings and related needs.
    • Monitor HR inbox and respond or direct messages to the appropriate team member; manage internal HR distribution list.
    • Initiate and manage the transactional process of updating employee changes related to hires, promotions, separations, etc. by preparing documentation and coordinating necessary approvals to ensure information is provided to Benefits & Payroll in a timely way.
    • Serve as primary contact for the administration of the Church's relocation policy and benefits by delivering high-touch support to new and current employees. Process relocation expenses, reimbursements, and allowances in an accurate and timely manner. Act as liaison between employee and relocation vendor to resolve issues. Identify and recommend ongoing improvements to the relocation policy and benefits that ensure our competitiveness to attract and retain employees.
    • Place orders for employee-support flowers as requested.
    • Receive, sort, and distribute mail. Prepare outgoing mail. Order supplies, as needed. Update required compliance notices and posters.
    • Serve as back-up to the HR Coordinator during absences and periods of heavy workloads.
    • Engage in a variety of HR department projects, as assigned.
    • Offer occasional administrative support to the HR Manager.
Talent Development Administrative Support (5%)
  • Support the annual Performance Review process by assisting in organizing review schedules, creating department folders, and collecting feedback.
  • Serve as a point of contact for managers and employees with questions related to manager folders and job descriptions.
  • Provide administrative assistance in compiling performance data and preparing reports for management review.
  • Offer support to managers and employees regarding performance review-related inquiries and issues, facilitating resolution when necessary.
Compensation Administration Support (45%)
  • Prepare and distribute offer assessments to hiring manager in a timely manner, and follows up as needed
  • Organize compensation-related files in an orderly and accessible manner, paying attention to confidentiality
  • Assist with communication, as requested
  • Collaborate with the Compensation Specialist and Compensation Analyst on the following, as needed:
    • Provide administrative support for the annual compensation cycle, including:
      • Reviews JDs
        • Administrative review
          • Conducts a preliminary review of titles, FLSA status, and grades, as well as JD assignments and organization
        • Full scale audit every three years
          • Prepares and releases new JDs
          • Tracks, prompts, and acknowledges participation and extensions
          • Handles employee questions, escalating as needed
          • Reviews updated JDs and identifies candidates for further benching and FLSA review
      • Support external benching
        • Tracks and identifies positions scheduled for annual benching of at least one-third of the non-executive employee population
        • Participates in salary surveys
      • Prepare compensation reference materials, including reports and PAFs, as needed
      • Support UKG entry and audit
      • Schedule compensation cycle meetings, as requested
STAFF MANAGEMENT AND JOB CONTACTS

Reporting RelationshipsSupervisor: Assistant Human Resources Manager with matrix relationship with Compensation Specialist
Supervises: None

Regular ContactsHas primary contact with HR staff, department managers, Treasurer's Office (FP&A and Benefits & Payroll).

JOB REQUIREMENTS

Education/ExperienceBachelor's Degree or an equivalent combination of education, training, and experience. Minimum of 2 years of administrative experience. Human Resources related experience preferred.

Knowledge/Skills
  • Strong organizational skills with attention to quality expressed through order, accuracy, and detail.
  • Proven ability to manage time effectively, meet deadlines, and juggle multiple priorities.
  • Exemplify advanced listening, effective verbal and written communication, and outstanding interpersonal and relationship-building skills.
  • Exhibit a high degree of professionalism, integrity, and confidentiality.
  • Strong customer service-oriented work ethic, with focus on responsiveness and delivering relevant solutions.
  • Team-oriented with humility, openness, and interest in supporting HR colleagues.
  • Flexible, persistent, compassionate, and willingness to serve in the spirit of doing whatever is needed.
  • Develop knowledge and skills in the field of Human Resources by participating in professional development opportunities and gaining experience through training, reading, observations, discussions, and use of HR tools.

Technology SkillsHigh proficiency with Google suite and Microsoft Office, especially Excel. Experience using an HRIS, messaging platforms like Slack, and collaborative project management tools like Trello is helpful.

Work EnvironmentThe position is based in the Boston office. There is an opportunity for a hybrid work schedule.

Engagement with Christian ScienceMembership in The Mother Church and Primary Class Instruction preferred.

Pay range: $29.48 - $38.32 hourly

The pay ranges disclosed in our job postings are the compensation ranges the Church reasonably and in good faith expects to pay for a given position at the time of posting.

The offered salary will be determined by factors such as the applicant's relevant education, experience, knowledge, skills, abilities; and benchmarking, work location, and internal equity.

This position is required to complete a background check to be hired and annual background checks thereafter.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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