Legal Assistant

1 day ago

Chicago, IL, United States Dream Exchange Full time

Position Summary

We are seeking a highly organized and detail-oriented Legal Assistant to join our Legal Department. This position plays a critical role in supporting the legal team across a broad range of responsibilities, including document management, legal research, calendar coordination, and preparation of legal materials. The ideal candidate will demonstrate strong technical proficiency, excellent writing and communication skills, and a high level of discretion and professionalism.

This is a full-time role, in office, with an expectation of occasional work outside standard business hours.

Key Responsibilities

  • Manage and maintain legal department calendars, deadlines, and document filing systems
  • Draft, proofread, format, and finalize legal documents with a high level of accuracy
  • Assist with preparation of exhibits and responses to governmental and legal inquiries, including subpoenas
  • Conduct legal research, including review of Secretary of State filings and corporate governance documents
  • Convert and compare documents between PDF and Word formats; track and manage revisions
  • Support the preparation of materials for board meetings and legal submissions
  • Ensure accurate and confidential handling of sensitive information
  • Provide administrative support for internal legal operations and investor documentation
  • Take meeting minutes
Qualifications

Required:
  • Minimum of 3 years of relevant experience as a legal assistant, preferably within a corporate or law firm environment with exposure to corporate law
  • Exceptional proficiency in Microsoft Word; working knowledge of Excel (pivot tables a plus)
  • Strong understanding of legal terminology, processes, and document production standards
  • Excellent organizational skills and meticulous attention to detail
  • Proven ability to manage multiple priorities and meet deadlines
  • Demonstrated ability to maintain strict confidentiality
  • Effective written and verbal communication skills
Preferred:
  • Associate or Bachelor's degree
  • Experience with LEXIS, Westlaw, or similar legal research platforms
  • Prior involvement in document production processes, including bates stamping and exhibit preparation
  • Experience working with contracts, NDAs, intellectual property, corporate governance, or finance-related legal matters
  • Writing samples demonstrating legal writing ability, if applying for the role
Candidate Profile
  • Professional, dependable, and proactive
  • Demonstrated commitment to high-quality work and professional growth
  • Flexible and adaptable to evolving priorities and demands
  • Noteworthy track record of employment stability

JOB CODE: 1000016

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