Grant & Assistant Project Manager - downtown Miami

11 hours ago

Miami, FL, United States Brightline Trains Florida LLC Full time
Company:

At Brightline, we believe in creating meaningful connections through exceptional experiences. We're creating a brighter way to get there by making travel more convenient, more sustainable, and more hospitable every day. If you're optimistic, forward-thinking, and interested in shaping the future of travel with us, we'd love to hear from you.

Your Purpose

The Grant & Assistant Project Manager will play a key role in supporting Brightline's development and construction initiatives while managing the full lifecycle of public funding opportunities. This hybrid position combines traditional project management responsibilities with grant administration, ensuring projects are delivered on time, within budget, and in full compliance with all applicable funding requirements.

You will work cross-functionally with Brightline's development, construction, finance, legal, and operations teams, as well as with external partners such as contractors, consultants, and government agencies. The ideal candidate will possess a blend of technical project management skills and the analytical and communication skills required for successful grant management.

Your Role
  • Project Management
    • Assist in the coordination, planning, and execution of capital projects, ensuring alignment with Brightline's safety, schedule, budget, and quality goals.
    • Support the Project Manager in managing contractors, consultants, and vendors to deliver projects on time and within budget.
    • Review and track project budgets, commitments, and cost exposures; maintain project logs including Potential/Pending Change Orders.
    • Participate in progress meetings with design professionals, contractors, and stakeholders, including municipalities and federal agencies.
    • Review, negotiate, and process payment applications, change orders, and contract documents.
    • Monitor submittals and RFIs, ensuring timely and coordinated responses.
    • Support project reporting, including preparation of weekly status updates and inputs to executive-level monthly reports.
    • Assist in project closeout, commissioning, and turnover to operations.
    • Ensure compliance with Brightline's financial controls, procurement procedures, and safety policies.
    • Utilize project management tools such as Primavera P6, PMWeb, and Microsoft Office Suite to track schedules, costs, and documentation.
  • Grant Management & Compliance
    • Identify, track, and evaluate grant opportunities (federal, state, and local) relevant to Brightline's projects, including safety initiatives, expansion, and infrastructure improvements.
    • Lead or support the preparation of competitive grant applications, coordinating across departments to develop compelling proposals, supporting documentation, and cost-benefit analyses.
    • Manage awarded grants through implementation, ensuring compliance with all federal and state requirements, including Buy America, Davis-Bacon, and DBE participation.
    • Coordinate grant reporting activities-collecting data, preparing financial and performance reports, and ensuring timely submission to granting agencies.
    • Serve as liaison with grantors, partner agencies, and internal stakeholders for all post-award communications, amendments, and reporting requirements.
    • Support the finance team with grant invoicing, documentation, and reimbursement tracking.
    • Maintain current accounts and credentials in grant portals (SAM.gov, Grants.gov, GrantSolutions, Delphi, etc.).
    • Collaborate with legal, procurement, and finance teams to execute grant agreements and flow-down provisions to contractors and vendors.
  • Collaboration & Departmental Support
    • Act as a coordinator and facilitator between development, construction, and operations teams to ensure alignment of schedules, deliverables, and compliance milestones.
    • Assist leadership in maintaining communication across departments, tracking action items, and following up to ensure timely resolution.
    • Represent Brightline professionally with external stakeholders, including cities, regulatory agencies, and community partners.
    • Support implementation of company-wide project control, quality, and reporting systems.
Experience & Qualifications

Required Education and Experience:
  • Education: Bachelor's degree in Construction Management, Engineering, Architecture, Public Administration, Business, or related field.
  • Minimum 5-8 years of experience in project management, grant management, or related fields within infrastructure, construction, or transportation.
  • Demonstrated experience managing complex, multi-stakeholder capital projects.
  • Proven track record of preparing and managing grants, preferably federally funded transportation or infrastructure programs.
Knowledge Skills & Abilities:
  • Strong organizational and communication skills, with ability to manage multiple priorities in a fast-paced environment.
  • Proficient in Microsoft Office (Excel, Word, PowerPoint); experience with Primavera P6, PMWeb, or similar project management tools preferred.
  • Strong analytical and writing skills, with the ability to synthesize technical information into clear reports or narratives.
  • Familiarity with federal funding regulations and reporting requirements (FTA/FRA/DOT) preferred.
  • Detail-oriented with demonstrated ability to ensure compliance and documentation accuracy.
  • Collaborative, self-driven, and adaptable to changing priorities.

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