Practice Services Coordinator

Description

As a member of the Practice Services Team, the Practice Services Coordinator provides comprehensive administrative support to all team members.

The primary responsibilities include but are not limited to:

• Provide administrative support to the Chief Practice Services Officer and all the Practice Services leadership team.

• Coordinate and oversee special projects and firm-wide initiatives, including but not limited to participating in project meetings for planning, implementation, and training for members of FOXproTEAMS (administrative support structure) and Paralegals/Practice Assistants.

• Assist with the coordination of review process calendars, meeting schedules and deadlines to ensure that each process runs on time and firm objectives are achieved.

• Assist with the management of viDesktop processes and create reports, including reminders related to the process.

• Provide support for paralegal recruiting, including scheduling interviews, working with candidates and recruiting agencies, human resources department, and attorneys.

• Provide back-up support for on-boarding and off-boarding processes, including drafting offer letters, reference checking, launching, monitoring, and reviewing background checks.

• Create and maintain best practices guides, standard operating procedures and guidelines for implementation and adoption for existing and new initiatives and processes.

• Coordinate meetings, including scheduling, submitting video conference and hospitality requests, booking conference rooms, and preparing materials.

ADDITIONAL FUNCTIONS:

• Various short-term and long-term projects, as assigned.

• Assist with other related administrative duties, as assigned.

• Other duties, as assigned.

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

Education:

• Bachelor's degree in related field required. Equivalent work experience will be considered in lieu of a bachelor's degree.

Experience:

• Paralegal Certificate or two (2) years' work experience as a paralegal is strongly preferred; or

• Four (4) years' work experience as a legal administrative assistant in a law firm will also be considered.

Knowledge, Skills, & Abilities:

• Must be a highly motivated, personable self-starter who is able to manage multiple projects simultaneously and successfully, many with tight deadlines.

• Highly proficient with MS Word, Excel, PowerPoint, and database management systems.

• Excellent organizational and interpersonal relations skills; strong internal client focus.

• Ability to maintain confidentiality at all times.

• Ability to manage multiple priorities and tasks simultaneously and follow through on issues in a timely manner.

• Demonstrated experience in coordinating the activities or tasks of people, groups and organizations.

• Excellent presentation, writing, and verbal communication skills, as well as the ability to be proactive in tailoring communications effectively for different groups and stakeholders. Excellent grammar, vocabulary, and reading comprehension.

• Ability to undertake and manage large projects with effective use of firm resources.

• Assess, adapt and reprioritize projects quickly when situations change, as well as following through on issues in a timely manner.

• Ability to use standard office equipment, including personal computer, copier, scanner, telephone, etc.

WORK ENVIRONMENT & PHYSICAL DEMANDS

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL REQUIREMENTS

Sedentary work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time. Walking and standing is often necessary in carrying out job duties.

VISUAL ACUITY

Worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

DISCLAIMER

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.