Project Admin

4 days ago

Fountain Valley, CA, United States Ultimate Staffing Full time

Job Title: Project Admin

Location: Fountain Valley, CA (100% Onsite)

Duration: Temporary (Approx 4-6 months: covering LOA)

Pay: $20-$25/hr.

Role Overview

We are seeking a Project Administration Specialist to join our Sales, Accessories & Customer Experience Business Unit. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment and can manage multiple priorities with discretion and professionalism.

Reporting to the Manager of the Commercial Management Team, you will support several business units by coordinating projects, managing administrative tasks, and creating executive-level reporting dashboards to track KPIs and strategic objectives.

Key Responsibilities

  • Develop and maintain dashboards to consolidate and monitor KPIs and business objectives.
  • Conduct research and perform data collection and analysis for assigned projects.
  • Provide administrative support, including calendar management, expense tracking, travel coordination, and event planning.
  • Organize leadership meetings, prepare agendas, record minutes, and track action items.
  • Assist with special projects and ad hoc assignments as directed by management.
  • Identify potential issues and propose solutions to ensure project success.

Qualifications

  • Bachelor's degree required.
  • 3 years of relevant experience; project management and administrative support preferred.
  • Proficiency in MS Word, Excel, PowerPoint, and Outlook.
  • Strong communication skills (written and verbal).
  • Ability to work independently and collaboratively in a dynamic environment.
  • Analytical mindset with excellent problem-solving and organizational skills.
  • Automotive industry experience is a plus.
Desired Skills and Experience

Project Administration
Project Coordination
Project Management (Preferred)
Administrative Support
Calendar Management
Meeting Coordination
Event Planning
KPI Tracking & Reporting
Dashboard Development
Data Analysis & Research
Budget & Expense Tracking
Travel Coordination
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Communication Skills (Written & Verbal)
Problem Solving & Critical Thinking
Time Management & Multitasking
Automotive Industry Knowledge (Preferred)
3 years in administrative or project support roles
Experience in fast-paced corporate environments
Exposure to cross-functional teams

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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