Unclaimed Property Specialist

Job Description

This is a Hybrid style role where the selected candidate must report weekly to our office in Parsippany, NJ.

JOB SUMMARY: The Unclaimed Property Associate (AUP) is responsible for managing and processing unclaimed property records in accordance with state and federal regulations. This position involves meticulous data entry, analysis of financial records, and maintaining compliance protocols. The ideal candidate will have a keen eye for detail, strong analytical abilities, and excellent customer service skills to interact with the public and internal stakeholders. The Associate will work closely with AP, Payroll, Accounting, Branch, Area and Region contacts, and third-party stakeholders, to ensure that all unclaimed property is properly recorded, reported, and resolved. The AUP associate will also work with the finance organization on accounting related projects, and help with month-end close tasks as needed.

ESSENTIAL FUNCTIONS

Data Entry and Verification:

1. Enter, update and maintain AUP additions, removals and updates to database.
2. Prepare journal entries to recognize AUP accounting in GL.
3. Reconcile balance sheet accounts monthly, and identify and resolve issues by working with subledger teams.
4. Ensure accounting entries are in compliance with group accounting methods, policies, and principles.

Research & Analysis

1. Conduct thorough research on unclaimed assets, verify ownership, and interpret state and federal guidelines.
2. Research AUP payments, assist with outreach letters, assist with preparation of AUP reports and filings, and coordinate state payments promptly.
3. Research and resolve field office inquiries related to unclaimed property.

Customer Service & Communication:

1. Serve as the primary point-of-contact for claimants, responding to inquiries in a prompt and professional manner. Provide clear, concise information regarding claim procedures and assist potential claimants in completing necessary paperwork.

Compliance Monitoring:

1. Ensure all activities comply with relevant legal, financial, and regulatory standards. Maintain up-to-date knowledge on changes in unclaimed property law and collaborate with internal/external stakeholders to adjust processes, as necessary.

Documentation & Reporting:

1. Maintain detailed and adequate documentation for internal audits and regulatory examinations.

Collaboration & Team Support:

1. Work closely with cross-functional teams including finance, legal, and IT to support the overall unclaimed property program.

Special Projects / Additional Roles as needed:

• Support the finance organization as needed in month-end close, new and ad-hoc projects, roles and responsibilities.

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and receive preference, depending upon the nature of the position.

Education/Experience:

College degree (BS) - Accounting or Finance.

1-3 years accounting or finance related experience.

Competencies (as demonstrated through experience, training, and/or testing):

1. PC Skills: Excellent PC skills to include proficiency in Microsoft Suite, including Word, Excel (VLOOKUP, HLOOKUP, pivots), Outlook, and meeting tools (Teams, Zoom), and internet navigation and research.
2. Attention to Detail: Ability to manage large volumes of data and maintain meticulous records without overlooking small discrepancies that could impact compliance.
3. Analytical & Problem-Solving Skills: Highly motivated self-starter with excellent problem-solving skills. Should be able to identify problems and propose a resolution, and related process and system improvements.
4. Organizational & Time Management Abilities: Strong organizational skills to prioritize tasks, manage multiple projects concurrently, and meet deadlines in a fast-paced environment.
5. Effective Communication: Excellent verbal and written communication skills to interact with multiple stakeholders, including claimants, regulatory authorities, and internal teams.
6. Ethical Judgment & Discretion: High level of integrity and professionalism. Ability to handle sensitive information with care and maintain confidentiality at all times.
7. Regulatory Knowledge: Familiarity with state and federal unclaimed property laws and regulations. Commitment to stay updated on emerging guidelines and legislative changes.

Working Conditions and Physical/Mental Demands
With or without reasonable accommodation, a candidate must have the physical and mental capacity to effectively perform all essential functions described. In addition to other demands, the demands of the job include:

• During busy periods for filing, close process, etc., overtime or weekends could be needed.
• Maintain composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
• Successful passing of background, reference, psychological, and controlled substance tests.
• Responsible handling of sensitive and confidential information.
• Occasional lifting and/or moving document boxes.

Securitas is committed to equal employment opportunity.

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, pregnancy, genetic information, disability, status as a protected veteran, or any other applicable legally protected characteristic.

#AF-SSCorp

About Us

Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we're looking for you to join the Securitas team.

Benefits include:

• Retirement plan
• Employer-provided medical and dental coverage
• Company-paid life insurance
• Voluntary life and disability insurance
• Employee assistance plan
• Securitas Saves discount program
• Paid holidays
• Paid time away from work

Additionally, some populations may have the availability of accessing earned wages on a daily basis, prior to payday. Restrictions and fees may apply.

Certain waiting periods may also apply. Paid time away from work may be available either through a combination of vacation and sick time or under a PTO policy, depending on local requirements. Benefits may be different for union members.

About the Team

Our Company Mission:

Securitas' mission is to protect homes, workplaces, and communities by providing the security services they need to protect their assets, safeguard their people, and maintain their ability to generate profits.

Our Values:

Securitas' core values - Integrity, Vigilance and Helpfulness - are the foundation for our employees to build trust with customers, colleagues, and the surrounding community.

Integrity:

Securitas employees are honest and trusted by customers to safeguard their premises and valuables. We don't compromise on integrity and create an open forum for our employees and customers to voice opinions, report improprieties, and share information.

Vigilance:

Seeing, hearing, and evaluating. A Securitas employee is always attentive and often notices things that others don't. Their vigilance is necessary in order to be aware of potential risks or incidents that may take place on our customers' premises.

Helpfulness:

As part of an on-going effort to ensure safety, Securitas employees are always ready to help if an incident occurs that requires intervention regardless of whether or not it is directly related to their job.

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