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Grant Manager

2 weeks ago

Silver Spring, MD, United States Charles E Smith Life CommunitiesHebrew Home Full time
Are you interested in working for a mission-driven organization that continues to grow and is dedicated to providing quality services to its residents? Do you want your next job to offer you the opportunity to serve while allowing you to grow personally and professionally? Explore careers at Charles E. Smith Life Communities

ABOUT CHARLES E. SMITH LIFE COMMUNITIES

At Charles E. Smith Life Communities (CESLC), we have team members who live our mission every day to provide quality health care and meaningful life experiences to older adults. CESLC provides a wide variety of career opportunities on our beautiful 38-acre campus located in Rockville Maryland. A career at CESLC offers an exciting opportunity to join a nonprofit faith-based organization where our team of over 1,000 members represent a very wide range of cultural backgrounds, ethnicities and faiths.

LOCATION

This position is base at Hebrew Home of Greater Washington, located 6121 Montrose Rd, Rockville, MD 20852.

OUR GRANTS MANAGER POSITION

The Grants Manager is a key member of the Resource Development team responsible for securing institutional funding from private foundations, corporate giving programs, and government agencies in support of Charles E. Smith Life Communities (CESLC). This position manages and grows a robust portfolio of grant prospects and funders, overseeing all aspects of the grant lifecycle-from prospect research, cultivation, proposal development, and submission through reporting and stewardship.

The Grants Manager will coordinate closely with program, finance, and operational leaders across CESLC to develop compelling proposals aligned with organizational priorities, ensuring accuracy, compliance, and timely submission. This role also manages grant reporting schedules, collaborates on budget development, ensures adherence to CESLC's Gift Administration policies, and maintains accurate records and data within Raiser's Edge and related systems.

In addition to day-to-day grant management, the Grants Manager works closely with the Vice President of Resource Development to support long-range institutional funding strategy, identify emerging opportunities, strengthen relationships with funders, and contribute to special initiatives-including capital, programmatic, and capacity-building campaigns.

The ideal candidate is a highly organized and detail-oriented development professional with demonstrated success in grant writing and management; exceptional writing and project-management skills; and the ability to translate complex programmatic work into compelling narratives that reflect CESLC's mission, strategic priorities, and impact.

All associates are expected to work diligently to support the mission, vision, and values of Charles E. Smith Life Communities.

Essential job responsibilities:
  • Manage the full lifecycle of grants, including prospecting, renewals, proposal development, budget coordination, compliance and timely reporting.
  • Draft, edit and submit high-quality proposals and letters of inquiry, incorporating writing and research support from Resource Development colleagues and AI tools as appropriate.
  • Maintain an organized grants calendar to ensure all deadlines, reporting requirements, and stewardship touchpoints are met.
  • Use Raiser's Edge NXT and internal tracking systems to manage prospect pipelines, monitor progress toward goals, and maintain accurate records in accordance with CESLC's Gift Administration policies.
  • Partner closely with Resource Development team members and external research partners to conduct prospecting, gather funder information, and identify new opportunities aligned with CESLC's mission and strategic priorities.
  • Collaborate with various departments to develop accurate budgets, align grant commitments with program deliverables and ensure compliance with funder requirements.
  • Build and sustain strong relationships with foundation program officers, corporate giving staff, and government agency contacts, serving as a professional and responsive CESLC representative.
  • Prepare internal updates, dashboards, and post-award reports that inform Resource Development strategy, support cross-departmental planning, and highlight the impact of grants across the organization.
  • Manage CESLC's named and restricted funds in coordination with VP of Resource Development and Finance to ensure dollars are spent in accordance with donor intent, organizational priorities, and CESLC's Gift Administration policies.
  • Develop and deliver annual impact reports and targeted stewardship communications for donors whose gifts support restricted or named funds, highlighting outcomes, use of funds and the difference their generosity makes across CESLC.
  • Greet visitors and direct to appropriate office and or resident room
  • Answer the telephone determine nature of call and direct caller to appropriate individual or department
  • Give directions/ information to visitors, guest, residents and sales representative
  • Maintain and complete logs, reports and journals as required
  • Use basic telephone/switchboard operations and protocol
SHIFTS & STATUS

This is a Full-time, Monday- Friday. This position is in-person or in hybrid

EDUCATION & TRAINING
  • Minimum of three years of experience in nonprofit grant management, fundraising, or contract administration.
  • Proven success securing institutional funding for both unrestricted and restricted purposes.
  • Strong project-management and organizational skills, with the ability to manage multiple deadlines simultaneously.
  • Exceptional written and verbal communication skills in the English language.
  • Demonstrated commitment to excellent customer service, professionalism, and follow-through.
  • Ability to work effectively in a fast-paced, deadline-driven environment while maintaining accuracy and attention to detail.
  • Strong understanding of ethical and legal standards related to confidentiality and the handling of sensitive information.
  • Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Access, and Outlook.
  • Bachelor's degree from an accredited institution or equivalent combination of education and experience.
PAY AND BENEFITS
As a Grant Manageryou will enjoy our competitive total rewards package: (Benefits may vary based off employment status)
  • $80,000 Annually, depending on skill level
  • Health benefits start on the first day following your first month of employment
  • Dental and Vision Benefits.
  • Competitive PTO Plan (starts at 21 days per year)
  • 403(b) Plan
  • Employer paid AD&D Insurance
  • 401(a) Pension Plan with employer match
  • Tuition Reimbursement
  • FREE PARKING
  • Proximity to public transportation
  • Employee Assistance Program services provided for to you and your family.


VACCINATION POLICY

As a dedicated provider to Senior Living Care our facility requires all hired associates to provide proof of vaccination records, including two doses of MMR, two doses of Varicella, and a Negative TB screen before the start of employment. Another source of documentation that can be accepted is a Titer or Lab test that expresses proven immunity to the following diseases. Upon employment our Talent Acquisition team will provide additional details regarding CESLC vaccination policy.

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