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Senior Associate, Event Marketing

3 weeks ago

Conshohocken, PA, United States Hamilton Lane Full time

Hamilton Lane is looking to expand our team to satisfy the needs of our growing client base. Hamilton Lane is built on collaboration, teamwork and integrity. Our employees pursue excellence and always strive to do the right thing. We invest in our employees, clients and partner relationships, as well as, in the technology and resources necessary to remain competitive, working in a competitive environment that inspires innovation.

What we do:

As a recognized leader in providing Private Markets Solutions to clients across the globe, we manage approximately $140.9 billion in discretionary assets and have oversight of an additional $845.3 in non-discretionary assets as of June 30, 2025.

The Opportunity:

As a Senior Associate on our Event Marketing team, you will play a key role in leading the planning and execution of Hamilton Lane events, including client conferences, sponsorship activations, and global webinars.

Your responsibilities will be to:

  • Plan all aspects of program management including venue selections, site inspections, contract negotiations, hotel management, food & beverage, audio/visual needs, invitation materials, meeting agenda, promotional items and attendee reimbursements
  • Incorporate existing event framework, utilizing project plans, timelines, communications plans and production resources to manage all aspects of the event planning process
  • Lead working team, emphasizing timelines through proactive, consistent communication and periodic check-ins
  • Responsible for onsite production, developing production schedules, run of show and staffing schedule across all assigned events. Lead teams onsite including all venue and vendor teams, production management companies and Hamilton Lane teams
  • Understand and incorporate brand standards, tone and aesthetic into all facets of events, partnering closely with Creative Services to ensure alignment.
  • Manage event budget, processes invoices in a timely, compliant manner. Maintain accurate and thorough records, ensuring event remains within budget.
  • Prepare reports, as required, for assignments including post-event summaries and ROI.
  • Deliver presentations and communicate articulately and persuasively to all audiences.
Your background will include:

Must-haves:
  • Bachelor's Degree or relevant work experience
  • A minimum of 5-7 years event management experience inclusive of client-facing programs
  • Relevant industry knowledge (venue sourcing, event design, technology, formats, etc.).
  • Contract comprehension and negotiation abilities.
  • Excellent written and verbal communication skills.
  • Exceptionally organized with the innate ability to manage multiple meetings and competing priorities simultaneously
  • Must be proficient in Microsoft applications (Word, Excel, PowerPoint), Cvent, and Zoom Webinars.
Nice-to-haves:
  • Experience in financial services industry
  • Certified Meeting Professional (CMP) a plus.
  • Global event experience a plus.


Travel Requirements:

Up to 25% domestic/international

Benefits:

At Hamilton Lane, our benefits philosophy is simple: to provide our employees with a competitive suite of benefits and services to help navigate through the complexities and challenges of working, living, raising a family, and eventually retiring.

To do this, Hamilton Lane offers the following benefits:

Enhancing Your Physical and Emotional Health

Employees have access to healthcare coverage, mental health resources, health & fitness reimbursement program, and Wellness Rewards Program.

Developing Your Career

Tuition and certification reimbursement programs are available, along with continual education and development trainings for you to grow with Hamilton Lane.

Supporting Your Family & Community

For our communities, Hamilton Lane provides paid time off to volunteer and compensates for referring qualified candidates that join our team.

For growing family, we offer an adoption reimbursement program, paid time off for new parents and newlyweds, and provide travel support for nursing parents.

Safeguarding Your Financial Wellbeing

Hamilton Lane contributes to retirement programs and offers an employee stock purchasing plan.

We offer a competitive salary, annual discretionary bonus and a comprehensive benefits package which includes: Medical, Prescription, Dental, Paid Time Off, 401k plan, Life and Disability Insurances, Tuition Reimbursement, Employee Stock Purchase Program, Health Club Reimbursement and Flexible Spending Accounts.

Hamilton Lane is an affirmative action-equal opportunity employer. All qualified applicants will be considered for employment without regard to their race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other classification prohibited by applicable law.

If you need a reasonable accommodation to complete your application, please contact Human Resources at humanresources@hamiltonlane.com.

Hamilton Lane is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Hamilton Lane via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Hamilton Lane. No fee shall be paid in the event the candidate is hired by Hamilton Lane as a result of the referral or through other means.