Schedule Coordinator

About Us:
We are a leading contracting company known for our exceptional quality, professionalism, and dedication to meeting project timelines and client expectations. As we continue to grow, we are seeking a highly organized and proactive Scheduler to join our dynamic team. This is a key role that ensures smooth project coordination, timely labor assignments, and exceptional customer service.

Position Summary:
The Scheduler is responsible for coordinating the scheduling of crews, communicating with customers and project managers, managing vendor relations, and maintaining internal systems for project tracking and billing. This role plays a critical part in ensuring our projects are completed efficiently and on time.

Key Responsibilities:

• Coordinate with customers and internal project managers regarding project readiness and schedules, with the ability to pivot between departments where needed

• Attend project and pre-bid meetings when necessary

• Ensure Field Supervisors are reporting job completions for billing approval through Jobber; to include system completion with accurate usage of photo and note application

• Approve internal and subcontractor payments to ensure accurate and prompt payment of work

• Create and manage spreadsheets, forms, QuickBooks transactions, and memorized schedules for use in project management and natural flow of operations.

• Review project documentation including POs, blueprints, scope of work, and specifications; communicate any concerns, changes and updates in a timely manner

• Work within scheduling platforms like Supply Pro, Jobber, and other builder-specific systems

• Network to build relationships and secure new contracts

• Assign and balance both internal and subcontractor labor according to skill sets and project requirements

• Recruit, interview, and onboard new subcontracted labor while maintaining an active pipeline for future needs

• Collaborate with Field Supervisors to ensure proper training and crew alignment

• Reassign labor or adjust schedules when project status changes, pivot based on project expectation and external factors

• Ensure scheduling complies with internal processes, including PO verification

• Maintain daily communication with field supervisors regarding project progress and materials

• Cross-train with co-schedulers to ensure coverage during absences

• Interview new subcontracted labor and obtain new vendor package completion prior to starting new vendors.
• Daily communication with Project Managers concerning completions and project readiness
• Directly supervise secondary siding/shutter/brackets/soffit/ fascia schedulers and material procurement personnel that manage ordering. 
• Crosstrain with ordering to assist with coverage and knowledge base
• Assist with vehicle management, tools and equipment. 

Qualifications:

• Proven experience in construction scheduling, preferably within the painting industry

• Excellent organizational and communication skills

• Proficient in Microsoft Office Suite, QuickBooks, and scheduling software

• Ability to read and interpret blueprints and scopes of work

• Strong problem-solving skills and attention to detail

• Comfortable with multitasking and adjusting schedules in a fast-paced environment

• Experience managing subcontracted labor and vendor relations

Why Join Us?

• Growing, reputable company with opportunities for advancement

• Collaborative and supportive team environment

• Competitive compensation

• Opportunity to directly impact project success and customer satisfaction

How to Apply:
Interested candidates should submit a resume and a brief cover letter detailing their relevant experience.