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Administrative Assistant Specialist
2 weeks ago
Location: Naples, FL 34117
Duration: 6 months (Contract/Temp)
Shift : 1st shift
Salary : XX23 to XX25 per hour
Position Summary
- With minimum supervision, responsible for administrative duties of broad scope and complexity requiring independent judgement and familiarity with applicable procedures.
- Following established procedures, perform a variety of administrative responsibilities.
- May be required to perform some or all the following:
- Operate word processor, personal computer, or CRT to perform the full scope of word processing, graphics and/or publishing applications, as well as creating documents containing financial or statistical data or scientific, technical, or legal terminology.
- Enter and manipulate data on spreadsheet, data base or file management programs and perform a broad range of typing projects.
- Set priorities and procedures for accomplishing work. May be required to delegate portions to others or offer assistance and support to others.
- Collect data, conduct research, and compile information using a variety of mathematical calculations for a broad range of reports and projects.
- Compose, analyze, and distribute documents. Proofread and correct grammatical, typographical, compositional, or data errors.
- Conduct meetings or presentations.
- Conduct inquiries into specific problems, such as delays, to ensure objectives are being met.
- Communicate potentially negative situations to management in a constructive manner.
- Read mail, highlight action or important items, attach relevant files or information before distributing.
- Respond to routine correspondence or draft routine responses for review and signature.
- Interface effectively with team members, functional departments, and customers.
- Screen calls, respond to routine questions and receive and/or escort visitors.
- Schedule appointments and make domestic and international travel arrangements.
- Coordinate with internal and external executive-level staff to schedule in-house and off-site meetings.
- Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers and developing agendas.
- Maintain accurate and up-to-date files and record systems. Maintain confidential records and reports.
- Perform other related responsibilities.
- Three years related office experience or demonstrated ability to perform described responsibilities.
- Education certificate in applicable functional area preferred.
- Thorough knowledge of office equipment, administrative procedures, and/or terminology in functional area.
- Ability to accurately record meeting proceedings, where applicable.
- Ability to accurately type 55 wpm, where applicable.
- Personal computer skills may be required.
- Must demonstrate effective verbal, written and interpersonal communication skills.
- Ability to work effectively with others and be a participative team player.
