Program Coordinator II

Salary : $94,666.00 - $118,332.00 Annually
Location : Pasadena City Hall, CA
Job Type: 2025 - REGULAR FULLTIME 40+ HRS A WK
Job Number: 26-077
Department: City Attorney/City Prosecutor
Division: City Prosecutor
Opening Date: 12/04/2025
Closing Date: 12/18/2025 11:59 PM Pacific

This is a Limited Term/Grant Funded position with current funding from January 1, 2026 through June 30, 2029. Current and continued employment is dependent on grant funding.

The City of Pasadena - City Attorney's/City Prosecutor's Office is seeking a dynamic and organized Program Coordinator II to lead the development and management of the newly established HOME (Helping Offenders with Meaningful Engagement) Diversion Program, designed to reduce justice system involvement among adults experiencing homelessness. The Program Coordinator II will support the Prosecution Division in implementing a comprehensive diversion model, ensuring compliance with grant requirements, coordinating service partners, engaging stakeholders, and supporting program evaluation and sustainability efforts. The Program Coordinator II will lead project management and administration of the state-funded HOME Diversion Program, prepare and present analysis and recommendations, act as a liaison and program resource to City staff, external agencies, and the public, and ensure City compliance with applicable laws, regulation, and grant terms.

Ideal Candidate
The ideal candidate will be a highly motivated self-starter with strong project management skills and experience in municipal or justice-system programming with an understanding of homelessness, diversion, law enforcement protocols or grant-funded services. The successful candidate will be comfortable presenting to stakeholders and facilitating conversations with the public and be well versed in working both collaboratively and independently with professionalism and discretion. Experience managing budgets, contracts, invoicing and payment processing are highly desirable.
Essential Functions

The major responsibilities of this position are listed below. For more detailed information, please review the

Program Administration & Compliance

• Coordinates all program functions related to the California Board of State and Community Corrections Prop 47 Cohort 5 grant.
• Develops and implements procedures, instruction materials, and tracking systems to meet program goals.
• Maintains data tracking necessary to monitor program outcomes and recidivism.
• Ensures compliance with funder's fiscal administration requirements and maintain complete financial records and supporting documentation of program costs for use in reimbursement requests to funder.
• Prepares and submits required progress reports, invoices, and related documentation to grant funder.

Service & Vendor Coordination

• Coordinates across contracted vendors providing services such as social services, fiscal audits, performance evaluations, and program site operations.
• Provides technical assistance to contracted vendors to ensure compliance with funder's program administration and fiscal requirements.
• May negotiate or support contract management with subcontractors and monitor program expenditures.
• Oversees program logistics, project management, and resource planning.

Stakeholder Engagement & Liaison Functions

• Facilitates funder-required Local Advisory Committee meetings consisting of internal and external stakeholders.
• Coordinates required community meetings to receive feedback and provide updates on HOME Diversion implementation.
• Collaborates with partner agencies such as:
  • Pasadena Public Health Department
  • Pasadena Police Department
  • Pasadena Fire Department
  • LA County Public Defender's Office
  • Superior Court of Los Angeles County
• Assists in the development of City and community partnerships and collaborative efforts; represents the City in interdepartmental, interagency and public forums.
• Develops program communications materials and information for the public as needed.

Training, Reporting & Presentations

• Coordinates and delivers training sessions for program stakeholders.
• Prepares staff reports, administrative summaries, and presentations for the public, city committees, and elected officials.
• Evaluates and analyzes program data for quality assurance purposes and prepare recommendations for program improvement.

Grant Development & Sustainability

• Monitors opportunities for additional external funding (state, federal, philanthropic).
• Assists with the preparation of grant proposals and budget projections to continue the program.

Performs other duties as assigned to support successful implementation of the program.

Qualification Guidelines

COMPETENCIES
The following list represents the core competencies needed for success in this position.

• Attention to Detail - Focusing on the details of work content, work steps, and final work products.
• Presentation Skills - Formally delivering information to groups.
• Project Management - Ensuring that projects are on-time, on-budget, and achieve their objectives.
• Group Facilitation - Enabling constructive and productive group interaction.
• Analyzing & Interpreting Data - Drawing meaning and conclusions from quantitative or qualitative data.
• Legal & Regulatory Navigation - Understanding, interpreting, and ensuring compliance with laws and regulations.
• Professional & Technical Expertise - Applying technical subject matter to the job.

EDUCATION & EXPERIENCE

• Bachelor's degree in business or public administration, liberal arts, public relations, social science, sociology, psychology or a closely related field.
• Three years of professional experience in administering and/or implementing programs in the area of legal services, homeless services, social work, public health, or justice-related programs.

PREFERRED QUALIFICATION

• Bachelor's degree in a related field and at least three to five years of experience in grant-funded program administration in a government, criminal justice, law enforcement, or similar setting.
• Recent experience with grant compliance, data tracking, program coordination, vendor or contract oversight, and stakeholder engagement.

SELECTION PROCESS
The selection process may consist of a training and experience evaluation, interview panel, and/or department-level interviews.

VACANCY INFORMATION
There is currently one Limited Term/Grant Funded vacancy in the Prosecution Division of the City Attorney's/City Prosecutor's Office. The resulting eligibility list from this recruitment may be used to fill this vacancy and similar vacancies in the future.

Candidates selected for this position are subject to a one year probationary work period.
Special Requirements

Must have or obtain a Class C California driver's license and a satisfactory driving record, as they may be required for some assignments.
Effective January 1, 2013, new members to CalPERS or an agency with CALPERS' reciprocity or who have more than a six month break in service between employment in a CalPERS (or reciprocal) agency will be subject to the provisions of the Public Employees' Pension Reform Act of 2013 (PEPRA) and will receive the 2% @ 62 benefit formula.

Employees who are current members of CalPERS or an agency with CalPERS' reciprocity, or who have less than a six month break in service between employment in a CalPERS (or reciprocal) agency and employment with the City will be enrolled in the 2.5% @ 55 benefit formula.

All employees are required to pay the full employee contribution to CalPERS.

Click link below to review the City's excellent benefits package

The City is closed on alternate Fridays and most staff observe a 9/80 work schedule.
01

What is your highest level of education achieved?

• High School or GED
• Some college
• Associate's degree
• Bachelor's degree
• Master's or advanced degree

02

Select the option that best describes your years of experience in administering and/or implementing programs in legal services, homeless services, social work, public health, or justice-related programs. (Your response must be well supported in the work experience section of your application.)

• None but willing to learn
• Less than 3 years of experience
• 3 to 5 years of experience
• 5 or more years of experience

03

Based on your response to the previous question, in 200 words or less, please describe your professional level experience in administering and/or implementing programs in legal services, homeless services, social work, public health, or justice-related programs. (Your response must be well supported in the work experience section of your application.) If none, please respond N/A.
04

PROGRAM PLANNING AND IMPLEMENTATION: In 200 words or less, please describe your program planning and implementation experience in developing program goals, objectives and timelines, and coordinating resources to support program activities. If none, please respond N/A.
05

BUDGET AND FINANCIAL OVERSIGHT: In 200 words or less, please describe your experience with budget and financial oversight, such as monitoring expenditures and budget allocations, preparing financial reports, and managing contracts, grants, or other funding sources. If none, please respond N/A.
06

DATA MANAGEMENT AND EVALUATION: In 200 words or less, please describe your experience with data management and evaluation, such as collecting, analyzing, and reporting on program data and outcomes, using data to inform decision-making and improve program performance, and maintaining accurate records and documentation. If none, please respond N/A.
07

COMPLIANCE AND REPORTING: In 200 words or less, please describe your experience ensuring program adherence to legal, regulatory, and organizational requirements, and preparing and submitting required reports to stakeholders or oversight bodies. If none, please respond N/A.
08

Please click "yes" to indicate that you have attached to your application as an "attachment" a copy of your resume.

• Yes

Required Question

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