Executive Business Partner
2 weeks ago
The Executive Business Partner will serve as a key partner to the operations leadership team, bringing strong organizational skills, proactivity, and business-savvy support. This role will ensure seamless execution of daily operations, support strategic initiatives, and act as a gatekeeper, coordinator and communications hub for the VP. The ideal candidate thrives in a dynamic environment, anticipates needs, handles multiple priorities, and delivers with accuracy and confidence.
MAJOR JOB DUTIES:
To perform this job successfully, an individual must be able to perform each major duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Manage and optimize the VP's calendar, including scheduling meetings, prioritizing time, coordinating across business units, and handling travel logistics.
- Prepare meeting materials, agendas, executive summaries, presentation decks and briefing notes.
- Track action items, follow up with stakeholders, ensure deadlines are met and escalations handled appropriately.
- Serve as liaison between the VP and internal teams (operations, finance, HR, IT, external partners) to drive execution of operational initiatives.
- Assist in project coordination, help plan, monitor and report on key operations projects and performance metrics.
- Handle communications on behalf of the VP-draft emails, memos, status reports, and ensure clarity and alignment.
- Research, analyze and present operational data, trends, and insights to support decision-making.
- Support ad-hoc tasks as needed: event planning, budget tracking, vendor coordination, process improvement efforts.
- Maintain confidentiality of sensitive information and uphold a high level of professionalism in all interactions.
MINIMUM EDUCATION:
Bachelor's degree or equivalent work experience.
MINIMUM EXPERIENCE AND SKILLS:
- 2+ years of experience in an executive support or operations coordination role (preferably supporting a senior executive in operations or business functions).
- Strong organizational, time-management and prioritization skills.
- Outstanding written and verbal communication skills.
- High level of discretion, professionalism and ability to handle confidential matters.
- Advanced proficiency in Google Sheets and comfortable learning new tools (e.g., project management, analytics).
- Strong analytical mindset; ability to synthesize information and present meaningful summaries/recommendations.
- Flexibility, adaptability and a proactive attitude in a fast-paced environment.
- Familiarity with project management tools (e.g., Notion, ClickUp) or analytics dashboards.
- Outstanding critical thinking and relationship-building skills, with the capacity to work across diverse cross-functional teams.
- Previous experience supporting a VP or senior operations leader.
Salary Range: 70,500.00 - 85,000.00, depending on experience.
-
Executive Assistant
3 days ago
Santa Monica, CA, United States Lexington Executive and Household Staffing Full timeExecutive Assistant - Santa Monica Financial FirmOn-Site | $100-120K + Excellent Benefits | Mon-Fri, 8:30-4:30Start Date can be in December or January.A boutique financial firm in Santa Monica (near the beach!) is looking for a tech-savvy, upbeat Executive Assistant to support two Partners. If you love staying organized, anticipating needs, and being the...
-
Executive Assistant: Calendar Maestro
7 days ago
Santa Monica, CA, United States Lexington Executive and Household Staffing Full timeA boutique financial firm in Santa Monica is seeking a tech-savvy Executive Assistant to support two Partners. The role involves managing executive calendars, coordinating meetings, and handling administrative tasks. Ideal candidates should possess strong skills in Outlook and Microsoft Teams, exceptional organization, and a friendly, positive personality....
-
Executive Assistant: Calendar Maestro
7 days ago
Santa Monica, CA, United States Lexington Executive and Household Staffing Full timeA boutique financial firm in Santa Monica is seeking a tech-savvy Executive Assistant to support two Partners. The role involves managing executive calendars, coordinating meetings, and handling administrative tasks. Ideal candidates should possess strong skills in Outlook and Microsoft Teams, exceptional organization, and a friendly, positive personality....
-
Executive Assistant: Calendar Maestro
7 days ago
Santa Monica, CA, United States Lexington Executive and Household Staffing Full timeA boutique financial firm in Santa Monica is seeking a tech-savvy Executive Assistant to support two Partners. The role involves managing executive calendars, coordinating meetings, and handling administrative tasks. Ideal candidates should possess strong skills in Outlook and Microsoft Teams, exceptional organization, and a friendly, positive personality....
-
Executive Assistant: Calendar Maestro
1 week ago
Santa Monica, CA, United States Lexington Executive and Household Staffing Full timeA boutique financial firm in Santa Monica is seeking a tech-savvy Executive Assistant to support two Partners. The role involves managing executive calendars, coordinating meetings, and handling administrative tasks. Ideal candidates should possess strong skills in Outlook and Microsoft Teams, exceptional organization, and a friendly, positive personality....
-
Executive Assistant: Calendar Maestro
1 week ago
Santa Monica, CA, United States Lexington Executive and Household Staffing Full timeA boutique financial firm in Santa Monica is seeking a tech-savvy Executive Assistant to support two Partners. The role involves managing executive calendars, coordinating meetings, and handling administrative tasks. Ideal candidates should possess strong skills in Outlook and Microsoft Teams, exceptional organization, and a friendly, positive personality....
-
Executive Assistant: Calendar Maestro
7 days ago
Santa Monica, CA, United States Lexington Executive and Household Staffing Full timeA boutique financial firm in Santa Monica is seeking a tech-savvy Executive Assistant to support two Partners. The role involves managing executive calendars, coordinating meetings, and handling administrative tasks. Ideal candidates should possess strong skills in Outlook and Microsoft Teams, exceptional organization, and a friendly, positive personality....
-
Executive Assistant: Calendar Maestro
7 days ago
Santa Monica, CA, United States Lexington Executive and Household Staffing Full timeA boutique financial firm in Santa Monica is seeking a tech-savvy Executive Assistant to support two Partners. The role involves managing executive calendars, coordinating meetings, and handling administrative tasks. Ideal candidates should possess strong skills in Outlook and Microsoft Teams, exceptional organization, and a friendly, positive personality....
-
Executive Assistant: Calendar Maestro
7 days ago
Santa Monica, CA, United States Lexington Executive and Household Staffing Full timeA boutique financial firm in Santa Monica is seeking a tech-savvy Executive Assistant to support two Partners. The role involves managing executive calendars, coordinating meetings, and handling administrative tasks. Ideal candidates should possess strong skills in Outlook and Microsoft Teams, exceptional organization, and a friendly, positive personality....
-
Executive Assistant: Calendar Maestro
7 days ago
Santa Monica, CA, United States Lexington Executive and Household Staffing Full timeA boutique financial firm in Santa Monica is seeking a tech-savvy Executive Assistant to support two Partners. The role involves managing executive calendars, coordinating meetings, and handling administrative tasks. Ideal candidates should possess strong skills in Outlook and Microsoft Teams, exceptional organization, and a friendly, positive personality....
