Accounts Receivable Coordinator
1 week ago
Job Location
Gig Harbor, WA
Position Type
Full Time
Salary Range
$23.00 - $30.00 Hourly
Description
Accounts Receivable Coordinator
Summary:
We are seeking a detail-oriented and organized Accounts Receivable Coordinator to join our finance team at a leading national infrastructure services company. The AR Coordinator will be responsible for preparing, reviewing, and issuing accurate invoices for construction projects, ensuring compliance with contract terms and company policies. This role plays a critical part in maintaining the company's cash flow, project profitability and strategic vendor relationships.
Attributes of Ontivity
1. Stable - Broad blue-chip customer base with long-term relationships performing services critical to public safety and nationwide connectivity
2. Safe - Your wellbeing is our top priority and core value
3. Competitive - Competitive pay, overtime opportunity, travel compensation, and comprehensive suite of benefits
4. Resourceful - Quality equipment, current technology, and access to learn from seasoned professionals across a network of companies
5. Career Focused - We invest in you through technical training and professional development
6. Dynamic - Multiple disciplines that allow you opportunity to expand your skills and multiple locations that provide opportunity to work where we are at and you want to be
7. Meaningful - Your work impacts every American in a critical infrastructure field
Key Responsibilities:
- Generate and process invoices based on project milestones, time and materials, or contractual terms
- Review work orders, purchase orders, and service agreements to ensure billing accuracy
- Collaborate with project teams to verify billable work and resolve discrepancies
- Maintain billing records and ensure timely entry into accounting systems
- Monitor accounts receivable and follow up on outstanding invoices
- Respond to customer inquiries regarding billing issues and provide resolution
- Ensure compliance with internal controls and external audit requirements
- Support the Accounting team with ad hoc financial tasks and reporting
- Professionally interact with internal and external customers
- Review and verify posted customer payments for accuracy and help resolve any payment discrepancies.
- Send routine collection emails and statements to customers with overdue balances, escalating issues as needed.
- Support accounting team during month-end close by providing AR reports and documentation.
- Other duties as assigned
- Must be able to pass pre-employment screening and background check
- Occasionally required to lift or move up to 25 pounds and frequently lift or move up to 10 pounds
- Position requires working indoors in a professional office atmosphere
- Must be a team player with excellent communication and organizational skills
- Confidential in nature to deal with difficult, sensitive and confidential issues
- Proven customer service skills and overall understanding of customer billing
- Self-disciplined in time management and prioritization abilities
This position does not have supervisory requirements
Position Type and Expected Hours of Work:
This is a full-time position, Monday through Friday, standard business hours.
Travel:
No travel requirements are expected for this position.
Required Education and Experience:
- High school diploma or equivalent
- Associate degree in accounting or business preferred, or 2+ years of billing or accounting experience in a related field.
- Health, dental, and vision plans (for team members and their families)
- Financial planning through our 401(k) program
- Additional benefits including life and disability insurance
- Holiday and paid time off
-
Construction Project Coordinator
1 week ago
Gig Harbor, WA, United States The Weitz Company Contrack Watts, Inc. Full timeThe Weitz Company is hiring a Project Coordinator to be located in Gig Harbor, WA! This role is responsible for document management, project accounting, and project administration on assigned projects. The Project Coordinator will maintain open communication between all personnel to ensure all project tasks are accomplished in a timely and accurate manner....
-
Construction Project Coordinator
1 week ago
Gig Harbor, WA, United States The Weitz Company Contrack Watts, Inc. Full timeThe Weitz Company is hiring a Project Coordinator to be located in Gig Harbor, WA! This role is responsible for document management, project accounting, and project administration on assigned projects. The Project Coordinator will maintain open communication between all personnel to ensure all project tasks are accomplished in a timely and accurate manner....
-
Construction Project Coordinator
1 week ago
Gig Harbor, WA, United States The Weitz Company Contrack Watts, Inc. Full timeThe Weitz Company is hiring a Project Coordinator to be located in Gig Harbor, WA! This role is responsible for document management, project accounting, and project administration on assigned projects. The Project Coordinator will maintain open communication between all personnel to ensure all project tasks are accomplished in a timely and accurate manner....
-
Gig Harbor, WA, United States Michael's Inc Full timeStore - Sea-Gig Harbor, Wa Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they're looking for. Ensure all customers receive a fast and friendly checkout...
-
RN
1 week ago
Gig Harbor, WA, United States Unavailable Full timeWhere You’ll Work Virginia Mason Franciscan Health has a rich history of providing exceptional healthcare, dating back to 1891. Building upon a legacy of compassionate care and innovation, our organization has evolved over the years through strategic partnerships and integrations to expand our reach and services across the Puget Sound area.Today, as...
-
RN
11 hours ago
Gig Harbor, WA, United States Unavailable Full timeWhere You’ll Work Virginia Mason Franciscan Health has a rich history of providing exceptional healthcare, dating back to 1891. Building upon a legacy of compassionate care and innovation, our organization has evolved over the years through strategic partnerships and integrations to expand our reach and services across the Puget Sound area.Today, as...
-
RN
13 hours ago
Gig Harbor, WA, United States CommonSpirit Health Full timeWhere You'll Work Virginia Mason Franciscan Health has a rich history of providing exceptional healthcare, dating back to 1891. Building upon a legacy of compassionate care and innovation, our organization has evolved over the years through strategic partnerships and integrations to expand our reach and services across the Puget Sound area. Today, as...
-
Billing Specialist
5 days ago
Gig Harbor, WA, United States Addison Group Full timeBilling Specialist Job Title: Billing Specialist Location (city, state): Hybrid in Gig Harbor, WA Compensation: $25 - $35 / hour Benefits: This position is eligible for medical, dental, vision, and 401(k). Qualifications 2+ years of billing experience- preferably dealing with contract billing Large ERP system experience Job Description Oversee customer...
-
Billing Specialist
1 week ago
Gig Harbor, WA, United States Addison Group Full timeBilling Specialist Job Title: Billing Specialist Location (city, state): Hybrid in Gig Harbor, WA Compensation: $25 - $35 / hour Benefits: This position is eligible for medical, dental, vision, and 401(k). Qualifications 2+ years of billing experience- preferably dealing with contract billing Large ERP system experience Job Description Oversee customer...
-
Billing Specialist
1 week ago
Gig Harbor, WA, United States Addison Group Full timeBilling Specialist Job Title: Billing Specialist Location (city, state): Hybrid in Gig Harbor, WA Compensation: $25 - $35 / hour Benefits: This position is eligible for medical, dental, vision, and 401(k). Qualifications 2+ years of billing experience- preferably dealing with contract billing Large ERP system experience Job Description Oversee customer...
