TES - Administrative Support Specialist
21 hours ago
Position Information
Requisition Number
TES2965P
Home Org Name
Lib Arts Constituency Adv
Division Name
Senior VP, Advancement
Position Title
TES - Administrative Support Specialist
Estimated Hours Per Week
32-40
Anticipated Length of Assignment
12 months
Job Summary
Auburn Advancement is seeking candidates for the position of Administrative Assistant Support Specialist in the College of Liberal Arts to provide comprehensive administrative support to the development team, including managing financial processes, coordinating donor-related events and travel, maintaining calendars, and overseeing clerical tasks such as correspondence, record keeping, and mail distribution. Assist with donor data management and tracking, support fundraising initiatives, and serve as a backup during staff absences to ensure seamless office operations.
Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:
- Assistance in the place of a regular employee who is absent for a specified period of time
- Additional assistance during periods of abnormal or peak workloads
- Assistance with special projects
- Seasonal work
- Emergencies
AU students are not eligible for TES.
Essential Functions
- Provide administrative support to Development Officers, including assisting with varying financial and payment processes, expense reports, and documentation related to donor engagement and travel.
- Assist with the coordination and execution of special events and donor-focused activities for the College of Liberal Arts, including scheduling, communication, logistics, and materials preparation.
- Enter, track, and manage donor and prospect information through the development pipeline, ensuring data accuracy and timely updates in relevant systems.
- Perform a variety of general clerical duties including answering phones, typing correspondence, filing documents, record keeping, and preparing internal and external forms or flyers.
- Maintain calendars, schedule meetings, and coordinate appointments for members of the development team, ensuring effective time management and communication.
- Distribute incoming and outgoing mail, monitor office supply levels, and place orders as needed to support team operations.
- Provide assistance to the Development Specialist and Development Coordinator on projects and daily functions that support fundraising and engagement initiatives.
- Serve as a temporary replacement in the absence of a regular employee, assuming necessary responsibilities to ensure continuity of operations within the development office.
- Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
- Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
- We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
- Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
- A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
Minimum Qualifications
- High school diploma or equivalent plus 4 years of experience in administrative support services
- Associate's degree plus 2 years of experience in administrative support services
- Bachelor's degree
- Proficiency in computer programs,
- particularly the Microsoft Office Suite;
- strong listening, writing and speaking skills;
- strong organization and time management skills;
- demonstrated office management skills;
- willingness to embrace new processes and ability to research and resolve policy or procedural problems.
Posting Detail Information
Salary Range
$22.00/hour
Work Hours
Regular business hours (M-F 7:45 - 4:45), including some evenings and weekends.
City position is located in:
Auburn
State position is located:
Alabama
Posting Date
07/01/2025
Closing Date
Equal Opportunity Compliance Statement
It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more.
Special Instructions to Applicants
Quick Link for Internal Postings
https://www.auemployment.com/postings/54464
-
TES Administrative Support Specialist
5 days ago
Auburn University, AL, United States Auburn University Full timePosition Details Position Information Requisition Number TES3125P Home Org Name Nursing Division Name College of Nursing Position Title TES Administrative Support Specialist Estimated Hours Per Week 20-40 Anticipated Length of Assignment 09/30/2027 Job Summary The College of Nursing is hiring a TES Administrative Support Specialist. Reporting to the...
-
TES Administrative Support Specialist
3 days ago
Auburn University, AL, United States Auburn University Full timePosition Details Position Information Requisition Number TES3125P Home Org Name Nursing Division Name College of Nursing Position Title TES Administrative Support Specialist Estimated Hours Per Week 20-40 Anticipated Length of Assignment 09/30/2027 Job Summary The College of Nursing is hiring a TES Administrative Support Specialist. Reporting to the...
-
TES Administrative Support Associate
2 days ago
Auburn University, AL, United States Auburn University Full timePosition Details Position Information Requisition Number TES3055P Home Org Name JCSM Communications and Marketing Division Name Administrative Effectiveness Position Title TES Administrative Support Associate Estimated Hours Per Week 40 Anticipated Length of Assignment 6 months Job Summary The TES Administrative Support Associate provides administrative,...
-
TES Administrative Support
19 hours ago
Auburn University, AL, United States Auburn University Full timePosition Details Position Information Requisition Number TES2882P Home Org Name Forestry Wildlife and Environment Division Name College of Forestry, Wildlife, and Environment Position Title TES Administrative Support & Event Assistance Estimated Hours Per Week 40 Anticipated Length of Assignment 6 months - 1 year Job Summary The College of Forestry,...
-
Auburn University, AL, United States Auburn University Full timePosition Details Position Information Requisition Number TES3122P Home Org Name Auburn Univ Regional Airport Admin Division Name Administrative Effectiveness Position Title TES Administrative Support Assistant- Auburn Airport Estimated Hours Per Week 32 Anticipated Length of Assignment 12 Job SummaryAdministrative Effectiveness is excited to begin the...
-
TES Administrative Support Assistant
2 days ago
Auburn, AL, United States Alabama Staffing Full timeTES Administrative Support Assistant The TES Administrative Support Assistant serves as a point of contact and receptionist for Property Management. Responsibilities include greeting visitors in person or via telephone, directing calls or customer requests, and utilizing a work management system to assign work requests and manage workflow. Temporary...
-
TES Administrative Support Assistant
1 day ago
Auburn, AL, United States Alabama Staffing Full timeTES Administrative Support Assistant The TES Administrative Support Assistant serves as a point of contact and receptionist for Property Management. Responsibilities include greeting visitors in person or via telephone, directing calls or customer requests, and utilizing a work management system to assign work requests and manage workflow. Temporary...
-
TES Administrative Support Assistant
1 day ago
Auburn, AL, United States Alabama Staffing Full timeTES Administrative Support Assistant The TES Administrative Support Assistant serves as a point of contact and receptionist for Property Management. Responsibilities include greeting visitors in person or via telephone, directing calls or customer requests, and utilizing a work management system to assign work requests and manage workflow. Temporary...
-
TES Administrative Support Assistant
1 day ago
Auburn, AL, United States Alabama Staffing Full timeTES Administrative Support Assistant The TES Administrative Support Assistant serves as a point of contact and receptionist for Property Management. Responsibilities include greeting visitors in person or via telephone, directing calls or customer requests, and utilizing a work management system to assign work requests and manage workflow. Temporary...
-
TES Administrative Support Assistant
1 day ago
Auburn, AL, United States Alabama Staffing Full timeTES Administrative Support Assistant The TES Administrative Support Assistant serves as a point of contact and receptionist for Property Management. Responsibilities include greeting visitors in person or via telephone, directing calls or customer requests, and utilizing a work management system to assign work requests and manage workflow. Temporary...
