Payroll Specialist

Begin a challenging career with the Norfolk Airport Authority, a political subdivision of the Commonwealth of Virginia. Our mission is to connect our community with the world by safely, reliably, and efficiently operating Norfolk International Airport.

Job Title: PAYROLL SPECIALIST

Shift Schedule: 8:30 AM - 5:00 PM, Monday through Friday. Schedule may be adjusted

during payroll processing weeks.

Starting Pay Range: $29.15 - $31.86, commensurate with experience.

CLOSING DATE: This job announcement will be open until filled.

ABOUT US:Norfolk International Airport is the aviation gateway to Coastal Virginia and northeastern North Carolina, including the Outer Banks. It has enjoyed three consecutive years of record traffic with nearly 4.9 million passengers in 2024. Its eight commercial airlines offer nonstop service to more than 40 cities coast to coast. Our vision is that every team member has a stake in bringing our "Here & There For You" brand to life for every passenger and fellow employee. We have a demonstrated commitment to cultivating a positive, collaborative work environment that supports our values of professionalism, responsiveness, innovation, diversity, excellence (P.R.I.D.E.) as outlined in our Strategic Plan.

OUR MISSION: The mission of Norfolk Airport Authority is to connect our community with the world by safely, reliably, and efficiently operating Norfolk International Airport.

JOB SUMMARY: The Payroll Specialist is responsible for all activities related to the preparation, processing, auditing and submission of the Authority's bi-weekly payroll and ensures employees are compensated correctly and on time.

ESSENTIAL JOB FUNCTIONS: The following duties are typical for this position. Incumbents may not perform all the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1. Coordinates with managers and assistant managers on the preparation and approval of employee timecards, leave requests and other payroll operations.
2. Processes, audits and submits bi-weekly payroll. Reviewing computed wages to ensure accuracy.
3. Ensures timely and accurate processing of pay deductions to include but not limited to benefits, garnishment and applicable taxes.
4. Reconciles payroll data with accounting records to ensure accuracy.
5. Prepares/processes special projects as it relates to compensation for Authority employees to include cost of living adjustments, special bonuses and other payouts.
6. Answers questions and resolves issues regarding payroll and time keeping including time clocks.
7. Prepares and distributes Payroll Change Forms timely and accurately.
8. Generates, prepares and disseminates reports and other documents for management and auditors.
9. Handles the preparation, distribution and collection of leave buy back letters and special bonus forms.
10. Reviews and processes invoices and purchase orders for payment.
11. Updates and submits retirement contributions to include but not limited to VRS snapshots and supplemental retirement plan files.
12. Enters and updates personnel information to include but not limited to compensation and benefits information in payroll system and Virginia Retirement System (VRS) Navigator.
13. Provides support during employee and community events to include but not limited to career fairs, Employee Appreciation Day, open enrollment meetings, wellness events, employee outings and holiday celebrations.
14. Performs all other duties as assigned and directed.
15. Administer and adhere to all Authority policies and guidelines.

KNOWLEDGE, SKILLS, AND ABILITIES: The following generally describes the knowledge, skills and abilities required to enter the job and/or be learned within a short period of time to successfully perform the assigned duties.

1. Knowledge of principles and practices related to the processing of payroll information and maintenance of payroll records.
2. Knowledge of personnel policies.
3. Proficiency in Microsoft Office and payroll systems.
4. Strong attention to detail.
5. Excellent organizational, analytical and time management skills.
6. Ability to handle and prioritize multiple tasks and meet deadlines.
7. Excellent customer service and communication skills, both verbal and written.
8. Ability to maintain strict confidentiality and exercise extreme discretion.
9. Ability to establish and maintain effective and positive working relationships with others.

EDUCATION/TRAINING:

1. Associates degree or higher education required.
2. Minimum of one year of business school with emphasis on accounting or business administration.

EXPERIENCE:

1. Three years of responsible payroll experience.

CERTIFICATIONS:

1. Certified Payroll Professional (CPP) preferred.

SPECIAL REQUIREMENTS:

1. Ability to obtain and maintain eligibility to hold a Security Identification Display Area (SIDA) badge as may be required by assigned job duties and responsibilities.

EQUIPMENT OPERATION: Desktop computer, phone system, fax, copier and laptop.

PHYSICAL & MENTAL DEMANDS: Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitations.

Sitting for long periods of time, walking, occasional bending, stooping, climbing up and down stairs, lifting and carrying items weighing up to 25 lbs.

WORKING CONDITIONS/HAZARDS: Standard office setting; exposure to computer screens.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT: It is the policy of the Norfolk Airport Authority (NAA) to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, NAA will provide reasonable accommodations for qualified individuals with disabilities.

DISCLAIMER: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. All Norfolk Airport Authority (NAA) employees are at-will under Virginia law and NAA personnel policies.

www.flyorf.com/employment

Contact the Human Resources Department at 757-857-3405 for assistance.

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