Director of Payroll

We are seeking individuals with genuine empathy and patience to help care for our residents' needs. Applicants must have a caring approach and be willing to care for the needs of patients and the team. Pillars for successful employment are work ethic, integrity, and competence.

We are currently seeking a Payroll Director.

Job Responsibilities and Duties:

• Lead, mentor, and develop a payroll team, ensuring high standards for accuracy, timeliness, and customer service.
• Establish, maintain, and enforce payroll policies, procedures, and internal controls across approximately 60 entities.
• Serve as the subject-matter expert on all payroll matters, including multi-state compliance, union pay rules, and healthcare-specific wage structures.
• Oversee end-to-end payroll operations in ADP Workforce Now for multiple pay frequencies, roles, and employee types.
• Ensure timely and accurate processing of all payroll elements, including wages, bonuses, reimbursements, deductions, garnishments, PTO, and holiday pay.
• Manage payroll calendars, workflow approvals, deadlines, and cutoff schedules to ensure seamless payroll cycles.
• Ensure full compliance with federal, state, and local wage and hour laws, DOL regulations, tax requirements, and union agreements.
• Oversee payroll tax registrations, filings, quarterly reports, and multi-jurisdictional tax setups.
• Monitor and audit employee classifications, overtime rules, shift differentials, and meal-break compliance.
• Conduct regular audits, variance analyses, and payroll reasonableness checks across all facilities.
• Develop dashboards and reporting tools to identify discrepancies, missing approvals, and compliance risks.
• Partner with Finance on month-end reporting, GL interfaces, payroll accruals, and reconciliations.
• Collaborate closely with HR on onboarding, terminations, benefits, timekeeping accuracy, and personnel changes.
• Support Finance and Operations with budgeting, labor analytics, and skilled nursing PPD metrics.
• Lead modernization and process-improvement initiatives to enhance payroll workflows, automation, and data integrity.
• Implement standardized procedures for data entry, approvals, audits, documentation, and internal controls.
• Support ADP configuration optimization and work with IT on system integrations with HRIS, timekeeping, and accounting systems.

• Oversee administration of all employee benefit programs including medical, dental, vision, life, disability, 401(k), FSA/HSA, COBRA, and leave management.
• Audit and manage payments to all benefit vendors to ensure accuracy and timeliness.
• Lead annual open enrollment in collaboration with carriers, brokers, and HR teams.
• Meet quarterly with insurance brokers to review benefit performance, renewals, and cost controls.
• Prepare and present regular reports to leadership on benefit costs, participation, withdrawals, and contributions.

• Bachelor's degree in Accounting, Finance, HR, or related field, or equivalent experience.
• Minimum of 7 years of progressive payroll experience, including multi-state and multi-entity processing.
• Experience supervising a payroll team and leading high-volume payroll operations.
• Strong knowledge of DOL regulations, wage and hour rules, and payroll tax laws.
• Proficiency in ADP Workforce Now or similar enterprise-level payroll systems.
• Strong analytical skills, with the ability to identify anomalies and implement corrective actions.
• Excellent leadership, communication, and organizational abilities.
• High attention to detail and accuracy, with the ability to perform in a fast-paced environment.
• Proven ability to maintain confidentiality with sensitive payroll and employee information.

• Experience with union payroll, healthcare pay structures, shift-based staffing models, and multi-industry environments.
• Experience with tip-based roles, per-diem staffing, or complex classifications.
• CPP certification or equivalent credential.
• Experience supporting Finance with GL mapping, reconciliations, and payroll reporting.
• Background in process improvement or system implementation projects.

• Health Insurance
• Dental Insurance
• Disability Insurance
• Vision Insurance
• Employee Assistance Program
• 401(k)
• Life Insurance
• Paid Time Off

• Telemedicine: $0 co-pay for telemedicine appointments, providing easy access to medical consultations from the comfort of your home.
• Unlimited Assistance: Receive unlimited support for legal, financial, childcare, elder care, and more-designed to support your personal and family well-being.
• Mayo Clinic Programs: Access exclusive programs from the Mayo Clinic, including resources for workouts, lifestyle, mental health, and diet to promote a balanced and healthy lifestyle.