Grants Management Associate

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Mission: To enrich the lives in our community through shared experiences, welcoming spaces, and responsible actions.

Vision: We will be the social and entertainment center of Orange County - a place where the cultural kaleidoscope of the region converges and connects. Our vibrant, rich collection of experiences will celebrate the diversity of our community.

Values: Be Safe | Do the Right Thing | Be Generous | Include Everyone | Make it Easy | Be Bold

Job Title:
Grants Management Associate

Pay Details:
The annual base salary range for this position in California is $100,000 to $125,000 per year. The starting pay for the successful candidate depends on various job-related factors, including but not limited to the candidate's geographic location, job-related knowledge, skills, experience, education/training, internal value, peer equity, external market demands, and organizational considerations.

About the Samueli Foundation:

The Samueli Foundation (Foundation) is a private family foundation dedicated to fostering community well-being in Orange County through innovative initiatives that enhance quality of life. Guided by values of curiosity, gratitude, creativity, integrity, gratitude, and empathy, the Foundation invests in catalytic forces, fosters multisector cooperation, and inspires adaptation. Through its Invest, Unite, and Model framework, the Foundation accelerates giving and builds strategic partnerships to achieve lasting impact.

Position Summary:

The Grants Management Associate plays a key role in supporting the quality and efficiency of the Foundation's grantmaking processes and communication with grantee partners as the Foundation seeks to double its grantmaking over the next decade. The Associate is responsible for maintaining digital records, assisting with grants management workflows, and ensuring that all documentation is complete, accurate, and properly recorded across the grants management systems. This work includes helping to prepare and track grant records, verifying grantee compliance, and assisting in the preparation and execution of grant agreements and payments. The Associate ensures that the day-to-day grants administrative tasks are carried out with attention to detail and a commitment to operational excellence. This role is forward-facing with grantees and applicants and is essential in providing timely and technical assistance while upholding the Foundation's core values. The ideal candidate is highly organized, adaptable, collaborative, and passionate about supporting the Orange County nonprofit community.

Key Responsibilities:

Grants Pipeline Management (~65%)

• Manage the day-to-day grant administrative tasks throughout the grant lifecycle; serve as the organization's GivingData (Grants Management System) power user, ensuring data integrity, agreement management, and accurate information gathering from grantee partners
  
• Prepare, send, and track award letters and grant agreements
  
• Ensure accuracy and completeness of all grant records, including organization contact information, grant coding, and payment and reporting schedules
  
• Monitor GivingData workflows and partner across the organization to usher grants through the grant lifecycle
  
• Serve as a key partner and liaison for grantees, applicants, and internal stakeholders, providing grant administration and systems support
  
• Review grants to ensure compliance with IRS regulations and Foundation requirements
  
• Support in identifying and recommending continuous improvements to processes, data management, workflows, and procedures
  

Operations, Data & Systems (~25%)

• Support data quality in GivingData through ongoing data cleanup efforts
  
• Support the generation of data and development of grantmaking reports for various audiences and needs
  
• Maintain technical knowledge by attending educational workshops, reviewing release notes, and participating in the GivingData user community
  
• Perform other duties and projects as assigned
  

Community Engagement (~10%):

• As appropriate, attend trainings, conferences, and selected site visits and community events to better support our grantee partners and the Orange County nonprofit community
  

Qualifications:

• Bachelor's degree or equivalent experience in a related field such as nonprofit management, community development, or public administration
  
• 2-4 years of experience in nonprofit, philanthropic, or community-focused roles with transferable skills
  
• Proficiency with Microsoft Office Suite, systems and technology solutions, and databases (preference for familiarity with grants management systems, especially with GivingData)
  
• Familiarity with IRS compliance rules associated with 501(c)(3) private foundations
  
• Strong organizational skills with the ability to manage multiple projects and deadlines
  
• Excellent written and verbal communication skills, with a focus on clarity and collaboration
  
• The ability to champion a culture of continuous improvement as we evolve
  
• The ability to prioritize correctly, exercise independent judgment, and make good decisions in circumstances that won't always have pre-set parameters
  
• A commitment to the foundation's values of equity, inclusion, and partnership-driven impact
  
• Equivalent combinations of work experience and training that provide the required knowledge, skills, and abilities will also be considered
  

COMPENSATION, BENEFITS, AND LOCATION:

Compensation for this role will be highly competitive. The starting pay for the successful candidate depends on various job-related factors, including but not limited to the candidate's geographic location, job-related knowledge, skills, experience, education/training, internal value, peer equity, external market demands, and organizational considerations. We offer a competitive and comprehensive benefits package, including health, dental, 401(k), and other great discounts and perks.

Work Location: Orange County, California, is required.

OUR COMMITMENT:

We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and team members without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, medical condition or any protected category prohibited by local, state or federal laws. We are firm believers that diversity and inclusion among our team members are critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

Company:
Samueli Foundation

Our Commitment:

We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and team members without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, medical condition or any protected category prohibited by local, state or federal laws. We are firm believers that diversity and inclusion among our team members are critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

Thanks for your interest in becoming part of OCVIBE

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