HR Associate, HCB Financial Information Office
3 days ago
The Financial Information Office (FIO) serves as the central business office for the Haslam College of Business, providing budgetary and financial administrative services, human resources management, and fiscal policy guidance. As our college functions through a central business office, this position is critical to ensuring accurate processing of all human resource documents for college faculty, staff, and student employees. The position processes a wide range of payroll, personnel, position, and other associated transactions. It also provides broad guidance and support to faculty and staff college-wide regarding policies, procedures, and related matters. The position must be comfortable with the use of ERP-style systems to handle HR and financial processes, such as Oracle, and Microsoft Suite for general administrative duties.
Responsibilities
- Review biweekly payroll to ensure accuracy; interface with employees and supervisors to ensure timely entries and approvals
- Review and maintain record of all biweekly and monthly payroll reports
- Create reports as requested by college leadership
- Provide routine and ad-hoc data and reports as requested
- Maintain personnel, payroll, and other HR records, ensuring accuracy, confidentiality, and adherence to policy
- Process wide range of HR transactions as directed, including but not limited to:
- Monthly and biweekly payroll
- Hiring procedure for all employee types
- Terminations
- Supplemental pays
- Personnel changes
- Position/assignment changes
- Data entry
- Manage department email account for HR questions - answer questions regarding payroll, FML, recruitment, and other HR areas; provide guidance and policy interpretation; use judgment to determine when to escalate an issue
- Provide support for faculty, staff, and student recruitment and hiring
- Assist with preparing job ads, posting positions, attending search kick-off meetings, dispositioning candidates, and creating offer letters
- Provide backup support for other HR functions as needed
- Other duties as assigned
Required Qualifications
- Education/experience:
- 2 years of work experience in Human Resources, Payroll, or a related field
OR - Bachelor's degree in HR or related field in lieu of work experience
- 2 years of work experience in Human Resources, Payroll, or a related field
- Knowledge, Skills, Abilities:
- Knowledge and understanding of human resources principles
- Knowledge and understanding of HR processes associated with hiring, I-9 and E-verification
- Knowledge and understanding of general accounting practices
- Excellent written and verbal communications skills
- Working knowledge of Microsoft Office
- Organizational, time management, and analytical skills
- Ability to multi-task and prioritize tasks based upon various needs of others while meeting time sensitive deadlines
- Ability to practice a high level of confidentiality
- Education: Associate's or Bachelor's degree preferred in Human Resources or related field
- Experience:
- Experience in a higher education setting
- DASH/Oracle experience
- Location: Knoxville, TN
- Onsite
- UT market range: MR7
- Find more information on the UT Market Range structure here
- Find more information on UT Benefits here
To express interest, please submit an application with the noted below attachments.
- Resume
- Cover Letter
- List of 3 Professional References
About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.
UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.
The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.
UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.
The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.
Apply today and join the Tennessee Volunteer community
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