Business Analyst- SharePoint Migration
2 weeks ago
Location: Remote, MN
Duration: 6 months
Job Description:
Role Overview
We are seeking an experienced Business Analyst to support a large-scale SharePoint 2019 to SharePoint Online migration initiative for a public-sector judicial organization. This role focuses on migration planning, requirements definition, stakeholder coordination, and documentation to ensure a smooth transition of on-premises SharePoint environments to Microsoft 365.
The Business Analyst will work closely with SharePoint technical teams and business stakeholders across multiple functional areas, helping determine what content moves forward, what is retired, and where modernization or redesign is required.
This is a hands-on, delivery-focused role requiring strong communication skills, excellent documentation discipline, and the ability to operate independently in a structured public-sector environment.
Key Responsibilities
Migration Planning & Analysis
- Analyze existing SharePoint 2019 site collections, content structures, workflows, and forms
- Document what content will be migrated, decommissioned, or redesigned
- Identify legacy components (including InfoPath forms) requiring replacement or remediation
- Create structured migration documentation using Excel workbooks and standardized templates
- Elicit and document functional and technical requirements for:
- SharePoint Online sites
- Power Platform applications (Power Apps, Power Automate)
- Replacement solutions for deprecated InfoPath forms
- Develop wireframes, requirements narratives, and supporting artifacts used by technical teams
- Ensure documentation aligns with organizational standards and governance requirements
- Lead meetings with business units, site owners, and leadership to:
- Understand business needs
- Build consensus on migration scope and sequencing
- Resolve concerns related to content ownership, timing, and impact
- Translate business priorities into actionable migration plans for technical teams
- Provide SharePoint technical teams with guidance on migration sequencing based on:
- Business priority
- Site size and complexity
- Risk and dependencies
- Support in-flight and newly requested SharePoint Online development efforts
- Participate in weekly status meetings and regular one-on-one check-ins with the SharePoint team lead
- Proactively identify risks, roadblocks, and dependencies impacting delivery timelines
- 3-5 years of professional Business Analyst experience
- Proven experience supporting website or content migration projects
- Hands-on experience with SharePoint 2019 and/or SharePoint Online as a power user, site owner, or analyst
- Strong experience gathering and documenting requirements in complex environments
- Demonstrated ability to build consensus with stakeholders ranging from leadership to individual contributors
- Excellent written communication and documentation skills
- Ability to work independently with minimal oversight
- Experience with Microsoft Power Platform (Power Apps, Power Automate)
- Prior project management or hybrid BA/PM experience
- Experience working in government, judicial, or public-sector IT environments
- Familiarity with structured SDLC and formal documentation standards
- Must successfully pass a criminal background check
- Must be eligible to work on public-sector systems and comply with confidentiality and data-handling requirements
- Comfortable working within formal governance, approval, and documentation frameworks
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