Office Manager
2 weeks ago
We're seeking a highly organized and proactive Office Manager / Administrative Coordinator to support our team and help keep our operations running smoothly. The ideal candidate is a multitasker who thrives in a dynamic environment, loves planning and organizing, is detail oriented, and takes pride in keeping things running efficiently behind the scenes.
Key Responsibilities- Office Management
- Oversee day-to-day office operations to ensure an efficient, welcoming, and productive workspace.
- Maintain office supplies, equipment, and vendor relationships.
- Serve as the first point of contact for visitors, phone calls, and general inquiries.
- Administrative Support
- Manage and maintain executive calendars, including scheduling meetings, appointments, and conference calls.
- Prepare correspondence, reports, and meeting materials.
- Handle confidential information with discretion.
- Travel Coordination
- Book domestic and international travel arrangements, including flights, hotels, ground transportation, and itineraries. This will often involve managing heavy travel periods with several individuals traveling at the same time in different markets.
- Anticipate and resolve travel-related issues quickly and efficiently, sometimes requiring after-hours or weekend availability.
- Work within several different travel-related platforms, including but not limited to: Concur, airline/hotel/car rental websites, etc. Process expense reports as needed.
- Event & Meeting Planning
- Coordinate on-site and off-site meetings, conferences, events, and team gatherings.
- Arrange logistics such as venues, catering, materials, and A/V support.
- Reception & Communication
- Greet visitors and ensure a positive, professional office experience.
- Manage incoming calls, emails, and mail distribution.
- Support internal communication across departments.
- Proven experience as an Office Manager, Executive Assistant, or Administrative Assistant (3+ years preferred).
- Strong organizational and multitasking skills with exceptional attention to detail.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.
- Extensive experience booking travel and managing complex schedules.
- Excellent written and verbal communication skills.
- Positive attitude, professional demeanor, and a team-oriented mindset.
- Adaptability and a willingness to manage shifting priorities, often assisting with ad-hoc projects in a fast-paced environment.
- Ability to work effectively and creatively to achieve desired outcomes within established budgetary constraints.
- Must be able to drive as needed locally; position may require occasional travel to meetings, conferences, or for training.
- Collaborative, supportive, fast-paced and fun work environment.
- Opportunities to take ownership and make an impact.
- Competitive compensation and benefits package, including a free gym membership.
Our office is located in the heart of Tuscan Village in Salem, NH one of the region's most vibrant liveworkplay communities. Employees enjoy all the convenience and energy of this growing destination, surrounded by great restaurants, shops, and outdoor spaces. Whether you're grabbing coffee on way to the office, meeting friends for lunch, or running errands after work, everything you need is just steps away. With easy access to I-93 and plenty of parking, commuting is simple and the atmosphere can't be beat.
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