Internship Program Coordinator

Internship Program Coordinator

HighLevel is an AI-powered, all-in-one white-label sales & marketing platform that empowers agencies, entrepreneurs, and businesses to elevate their digital presence and drive growth. We are proud to support a global and growing community of over 2 million businesses, including agencies, consultants, and businesses of all sizes and industries. HighLevel empowers users with all the tools needed to capture, nurture, and close new leads into repeat customers. As of mid-2025, HighLevel processes over 4 billion API hits and handles more than 2.5 billion message events every day. Our platform manages over 470 terabytes of data distributed across five databases, operates with a network of over 250 microservices, and supports over 1 million hostnames.

With over 1,500 team members across 15+ countries, we operate in a global, remote-first environment. We are building more than software; we are building a global community rooted in creativity, collaboration, and impact. We take pride in cultivating a culture where innovation thrives, ideas are celebrated, and people come first, no matter where they call home.

As of mid-2025, our platform powers over 1.5 billion messages, helps generate over 200 million leads, and facilitates over 20 million conversations for the more than 2 million businesses we serve each month. Behind those numbers are real people growing their companies, connecting with customers, and making their markand we get to help make that happen.

Learn more about us on our YouTube Channel or Blog Posts.

You're an organized, proactive, and people-centered professional who thrives on bringing structure to ambitious, fast-moving programs. You have a passion for supporting young entrepreneurs and a knack for turning ideas into action. You love the details: coordinating schedules, managing logistics, and ensuring every part of a program runs smoothly.

You're a natural communicator, comfortable balancing multiple stakeholders - from students and mentors to university partners and internal teams. You're driven by impact and take pride in helping others succeed through operational excellence and great communication. You're someone who thrives in a fast-paced, high-growth environment like HighLevel's -ready to assist, organize, and execute a program that transforms students into founders.

Program Operations & Logistics (Pre-Program & Summer Focus)

• Support scheduling, onboarding, housing coordination, and weekly program logistics.
• Assist with preparing materials, organizing events, and ensuring smooth day-to-day program operations.
• Provide administrative and logistical assistance to the Program Manager and broader internship team.
• Help ensure all program activities run efficiently and align with established plans.

Recruitment & Marketing Support (Fall & Spring Focus)

• Assist with executing campus outreach campaigns, job postings, and email communication.
• Maintain applicant data in the CRM and support the candidate review process.
• Help maintain university outreach lists, post internship openings, and update calendars and tracking dashboards.
• Prepare materials and provide on-site or virtual support for recruitment events and communications.

Program Execution (Summer Focus)

• Support delivery of workshops, training sessions, and other program events.
• Track intern attendance, engagement, and deliverables.
• Capture photos, videos, and testimonials for post-program storytelling and marketing.
• Assist with preparing agendas, confirming speakers, organizing logistics, and capturing notes or feedback.
• Ensure all interns have the tools and information they need to succeed each week.
• Surface logistical needs or potential issues to the Program Manager promptly for resolution.

Data Management & Reporting

• Maintain accurate databases of interns, applicants, and partner organizations.
• Collect post-program feedback and assist with performance reporting.
• Help track program KPIs including recruitment funnel, intern satisfaction, and business outcomes.

Communication & Collaboration

• Facilitate clear, consistent communication between interns, mentors, and internal teams as directed.
• Assist in drafting updates, reminders, and resources for program participants.
• Monitor general inquiries and route them to the appropriate contact or the Program Manager when needed.
• Provide ongoing support to ensure all stakeholders feel informed and supported.

Bachelor's degree in Communications, Business, Marketing, or a related field preferred.

Strong organizational and time management skills.

Excellent written and verbal communication abilities.

Proven experience in event coordination, program support, or operations (13 years preferred).

Comfort with CRMs and project management tools (e.g., ClickUp, Asana, or HighLevel).

Ability to manage multiple priorities in a fast-paced, startup-like environment.

A genuine interest in entrepreneurship, education, and student development.

Ability to work in-person during the summer program in Dallas and travel occasionally for recruiting events.

The company is an Equal Opportunity Employer. As an employer subject to affirmative action regulations, we invite you to voluntarily provide the following demographic information. This information is used solely for compliance with government recordkeeping, reporting, and other legal requirements. Providing this information is voluntary and refusal to do so will not affect your application status. This data will be kept separate from your application and will not be used in the hiring decision.

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