Purchasing/Accounting Administrator

2 weeks ago

Neptune Twp, NJ, United States Envision Innovative Solutions Full time

Roles and responsibilities Process purchase orders for assigned requisitions that are normally moderately to more complex procurements, which may include: higher dollar orders, service orders, and/or may involve negotiating vendor agreements/contracts and/or vendor terms & conditions in accordance with government procurement/contract regulations as applicable. A majority of assigned requisitions will involve federal government/ sponsored funds. Negotiate with vendors; establish agreements/contracts with vendors; review agreements/contracts/terms and conditions to assess risk factors and prepare required internal risk assessment forms; fully document all purchase orders to support future audit of records; obtain required certificate of insurance or other certifications as may be required to support purchase order; etc. Generate and distribute month-end reports from several accounting software and databases Assist with revenue and other financial analysis, project control, subcontract administration, payroll, accounts payable, expense report payment processing, and purchasing functions Monitor and evaluate vendor performance and compliance Monitor customer satisfaction, provide information to internal customers regarding purchasing processes and regulations, and solve problems efficiently and effectively Use electronic systems to conduct business transactions, compile vendor information, and create various reports Participate in various audits as requested by management; review, evaluate and/or manage purchasing related agreements/contracts Work in team environment as may be required but shall complete all assigned tasks taking individual responsibility/accountability Proficient in using MS Word, MS Excel, Adobe, and Outlook You will analyze purchase requests for adequate purchase descriptions, proper authorizations, proper funding, and other special approvals to ensure compliance with current procurement regulations and policies. You will provide written data/documentation with explanations for rejection and the corrective action required of customer when requirements are lacking. You will determine the method of solicitation and establish reasonable quote times based on type of requirement, urgency of need and knowledge of commodity. You will prepare an accurate and complete contract document and contract file, ensure that the appropriate clauses and special provisions are incorporated. You will perform post-award contract administration including contract closeouts and contract modifications. Qualifications: Must be proficient in Deltek, COSTPOINT, WAWF and other record keeping software Must have ability to meet critical deadlines Must have excellent verbal and written communication skills Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint) Attention to detail and ability to multi-task is an asset. Must have ability to work well independently and as part of a team

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    1 week ago

    Wall Twp, NJ, United States Envision Innovative Solutions Full time

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